Office Document Strategies Blog

Lee Kirkby

Recent Posts

There's Room For Direct Mail In Your Marketing | Postage Rates Help

Posted by Lee Kirkby on Wed, Jun 11, 2014 @ 08:06 AM

In our highly connected world we can think that marketing and promotion is an electronic process exclusively.  Of course then we open our mail box and check the promotions which come in and we look at the print flyers which are directed through newspaper and door delivery.  At times we don't see that the volume of both have changed at all.

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Topics: Postage meter, postage rates, e-mail, mailing equipment

Incremental Document Workflow Alteration Can Get Results

Posted by Lee Kirkby on Wed, Jun 4, 2014 @ 08:06 AM

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Topics: workflow processes, document management, Document, business processes

SMB Business Email As A Key Communication Tool

Posted by Lee Kirkby on Wed, May 28, 2014 @ 09:05 AM

Every SMB (Small-medium business) uses email in some way to promote and to grow their business.  Whether it is used for sales communication for negotiating or closing business, invoicing, delivery notifications, supplier relationships or just general business correspondence, email is a critical day to day part of every business.

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Topics: technology tools, e-mail, Customer service

The Right MFP (Copier)

Posted by Lee Kirkby on Wed, May 21, 2014 @ 07:05 AM

I just received an email from the Treasurer of a local church asking me to review some suggestions he had for replacing their current mfp at the end of its lease.   He knows I have experience in the business but no stake in the decision he is making. There are a couple of interesting components to his request for some advice on what might be his best choice of device. 

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Topics: Multifunction Printer, MFP, Copier

Paper Focused Business Processes Bog Organizations Down

Posted by Lee Kirkby on Wed, May 14, 2014 @ 07:05 AM

Last year AIIM the industry association made up of information specialists, sponsored an interesting paper which looked at the paper focused business processes.  One of the key themes of the document is that while paper storage for internal documents has gradually grown to become electronic filing in many instances the processes needed to deal with a myriad of incoming paper still gets little focus.

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Topics: document management, business processes, Less paper office

Canadian AntiSpam Legislation (CASL) Becomes Effective July 1

Posted by Lee Kirkby on Wed, May 7, 2014 @ 08:05 AM

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Topics: e-mail, Canadian Legislation, spam

Electronic Document & Data Files Challenge Security

Posted by Lee Kirkby on Wed, Apr 30, 2014 @ 07:04 AM

Recent reports have outlined the failure of security of an unencrypted hard drive from the Federal Privacy Commissioners Office, as outlined in a recent article from IT World Canada.  It appears what happened is a portable hard drive that was connected to a server went missing during an office move to a new location.  Embarrassing and potentially a high security risk situation caused by simple human error.  

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Topics: cloud computing, document storage strategy, Document, network backup

IT Security A Key Concern For Every IT Network

Posted by Lee Kirkby on Wed, Apr 23, 2014 @ 07:04 AM

Symantec has released its annual Internet Security Threat report and it contains some significant data which should cause any network administrator to review their network security protocols.

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Topics: IT network, network security

The Unseen Costs of Document Workflows Are Opportunities

Posted by Lee Kirkby on Wed, Apr 16, 2014 @ 07:04 AM

Every business experiences document workflows.  They are the way information moves between employees internally and suppliers and clients externally.  They have a direct impact on business revenues and results.

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Topics: workflow processes, document management, Managed Print Services

The End of Windows XP | Even ATMs Run IT

Posted by Lee Kirkby on Wed, Apr 9, 2014 @ 08:04 AM

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Topics: Computer, Windows 8, network security, Windows XP