Office Document Strategies Blog

Lee Kirkby

Recent Posts

New IT Network Data Centre in Hamilton Ontario

Posted by Lee Kirkby on Tue, Nov 16, 2010 @ 11:11 AM

Netaccess Systems is in the midst of finalizing a new IT network data centre in downtown Hamilton.  A colleague and I had a tour yesterday with Netaccess President, Don McNally.  The new site is pretty impressive and promises to be the most advanced data centre in Ontario outside of the biggest located at 151 Front St. in Toronto.

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Topics: technology tools, Computer, IT network

Buying New MFP Printer in Burlington-Software Matters

Posted by Lee Kirkby on Tue, Nov 9, 2010 @ 16:11 PM

When people buy or lease a new MFP printer in our area, Burlington ON, the choice of the hardware is increasingly being affected by the related software which interfaces with the device. Most MFP's are able to meet the needs of users if they are sized correctly, have the options and accessories installed and the vendor matches them to client needs.

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Topics: Multifunction Printer, document management, MFP, Printer, Copier, office document strategy

SP 4120N MICR Network Laser Printer Helps Secure Printing

Posted by Lee Kirkby on Tue, Nov 2, 2010 @ 12:11 PM

A new network laser printer designed to print MICR encoded cheques has just been launched.  Many of the features are designed for secure printing of cheques and other encoded documents.  This 37 ppm network ready unit has all of the features that you need for printing quality cheques.  The SP 4210N MICR is specifically designed to meet the cheques writing needs of business but can also be used with conventional toner for regular printing if required.

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Topics: Printer, toner

Some People Really Get Document Imaging in Ontario

Posted by Lee Kirkby on Wed, Oct 27, 2010 @ 17:10 PM

For over 15 years I have sometimes felt like I was an evangelist as I quoted, configured and promoted document imaging in our area of Ontario, Canada.  In the past couple of weeks I have been gratified to meet and talk to people who have really understood the benefits and are adoptees of the tool.

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Topics: Scanning, document filing, video, document storage strategy, document management, Document, office document strategy

World Paperless (Filing) Day

Posted by Lee Kirkby on Thu, Oct 21, 2010 @ 12:10 PM

Gotta admit that I'm pretty new to this but if you are into twitter then go to #wpfd and see the results of a tweet jam for the last hour all about ways people can reduce the use of paper.

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Is Your Paper Filing System Costing More Than Necessary?

Posted by Lee Kirkby on Wed, Oct 20, 2010 @ 10:10 AM

  Paper filing systems are a key tool in every office.   Whether yours is a drawer in your desk, many banks of file cabinets or an electronic document system there is a tangible cost to setting up, equipping and using filing systems.  

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Topics: document filing, document storage strategy, document management, office document strategy

Hamilton SMB IT Network Backup - 5 Key Tips

Posted by Lee Kirkby on Wed, Oct 13, 2010 @ 09:10 AM

 When looking at their IT network backup most companies focus on the critical data that they need to recover in the event of a failure.  This data includes databases, e-mail records and perhaps office  documents such as correspondence.  Traditional backup software focuses on this type of protection.  This is fine as far as it goes. in our practice in Hamilton we find clients are looking for more.

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Topics: Computer, document storage strategy, software tools, network backup, IT network

Are A4 MFP Printers Taking Over Burlington?

Posted by Lee Kirkby on Wed, Oct 6, 2010 @ 17:10 PM

A4 (letter/legal) mfp printers have been around for a couple of years now offering full functionality.  The industry has debated whether they will eventually take over the market of A3 (ledger capable) mfps due to their lower price, smaller footprint and a growing focus on printing vs traditional copying.

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Topics: Multifunction Printer, MFP, Copier, colour multifunction printer

Scanning Paper Directory for File Conversion

Posted by Lee Kirkby on Wed, Oct 6, 2010 @ 09:10 AM

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Topics: technology tools, Software, Scanning

Postage Machine Early Renewal - Caution

Posted by Lee Kirkby on Tue, Oct 5, 2010 @ 10:10 AM

One of the common industry practices in the postage machine rental business is the early renewal of agreements.  Similar to our recent blog post on rolling your copier lease many businesses can find themselves over paying for their postage meter due to the way that some companies handle renewals.

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Topics: Postage meter, postage rates, postage machine