Office Document Strategies Blog

Kycoera PinPoint Scan Enhances MFP Scanning - Leppert blog

Posted by Lee Kirkby on Wed, Sep 14, 2016 @ 08:09 AM

If you need to improve productivity and find a simple way to Scan to your PC, Mac locally or in Cloud Apps like Microsoft 365 (Office 365) OneDrive, Google Drive, Dropbox or others, then this could be the App you have been looking for.

Most modern MFPs (multi-function printers) include the capability of basic network scanning in their setup. Using simple scan to email, or scan to folder systems, they make it possible for users to send and convert paper documents to images like PDF format. This capability provides many benefits to your users in the 'war on paper' but still leads to manual steps for filing or renaming, making the systems not as efficient for frequent work.

Kyocera offers a number of business applications which go along with their MFPs to add additional document capture and processing capabilities to users making it possible to build much more robust workflows using the scanning capabilities of the MFP. They even publish a detailed outline catalogue of the many applications and tools available which shows how broadly based the enhancements and connectors can be. Most organizations will only adopt a couple of these enhancements but the options are there if needed and worth reviewing.

One of the solutions available is PinPoint Scan 3: 

PinPoint Scan permits users to enter their PIN code to easily access 1-touch buttons which appear on their profile right on the MFP touch screen. Using these it is easy to route their scans directly to destination(s) chosen by the user. Multiple destinations and scan locations can be created by any user on their own without the need for IT support.

Communication between the MFP and the network location by the user are encrypted automatically helping to protect data. Business which use HID cards for security purposes can use readers connected to the MFP to assist their users' quick login and interface to the device to further streamline workflows.

PinPoint Scan 3 can help to feed documents into a workflow which is setup to process specific inputs and is compatible with both PC and Mac environments. Using the user defined destinations it is possible to scan directly to specific applications like document management systems and it natively supports common tools like Dropbox, Google Drive and Microsoft One Drive.

Once a user has created their chosen destinations using the PinPoint Scan 3 app on their workstation they are simply able to select the application on their Kyocera HyPAS enabled MFP and enter their pin code to access their personalized destinations. They then select their chosen output location and commence their scan.  Kyocera_PinPoint_Scan_3_User_Interface_on_MFP.jpg

PinPoint Scan 3 supports unlimited users from one MFP and is licensed by the MFP. This permits multiple users in a department or other workgroup to be able to use the capabilities without the expense of buying additional licenses.

By providing personalized scanning and making it easy this application can bring better value to your MFP installation with limited cost to your end users and the company.

Looking for ways to enhance the utility of equipment needed in a office without substantial increased costs is one of best ways to get better returns from your investment and reduce the frustrations of handling and managing paper documents. Check out the tools which you have available as part of your current or next MFP acquisition - you may be surprised at the impact they can have on your business operations.

If you are not sure where to start ask us and we are ready to assist!

Lee K

Choosing the Right Type of Scanner

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Topics: Scanning, document management, MFP, Kyocera copier, Paperless office, office technology