Office Document Strategies Blog

Shred My Documents And My Shredder Too

Posted by Lee Kirkby on Wed, Jul 19, 2017 @ 08:07 AM

The title of this blog is actually a quote from a client who brought his shredding and his old shredder into the Leppert office one day for shredding. His point was that his shredder was getting pretty long in the tooth and it didn't warrant repair so he thought he would just get it recycled along with his current need for shredding.  While this is kind of funny as shown in the attached picture it actually reflects a significant trend in office operations that has been underway for many years.

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Topics: cloud computing, Hosted document management, Paper shredding, shredders

Petya | A Malware Attack Combined With Ransomware

Posted by Lee Kirkby on Wed, Jul 5, 2017 @ 07:07 AM

Again the world has had to deal with a range of attacks which involved ransomware but this time with a new twist.  

According to an article published by CNET this latest attack included some action which was very poor as ransomware but which really held some serious threat as it ended in an attack which encrypted specific target computers.  

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Topics: data security, ransomware

When To Implement Business Process Changes

Posted by Lee Kirkby on Wed, Jun 21, 2017 @ 17:06 PM

One of the big struggles that most businesses face is when a need for business process change is recognized the timing of implementation quickly becomes a problem and often either the change gets substantially delayed or no change is ever made.

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Topics: business processes, AP Automation

Fast Mobile Speeds Canada's New National Railway

Posted by Lee Kirkby on Wed, Jun 7, 2017 @ 07:06 AM

Internet access speeds are always an issue unless you are connected in a corporate environment which offers super fast fiber or other connection.  For mobile users it never seems that connection speeds are quick enough. 

Of course if you are depending upon a WiFi connection for your mobile device the issue becomes even more hit and miss.  

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Topics: Canadian Pricing, Canadian IT

Wannacry Ransom Attacks Show Updating Is Necessary

Posted by Lee Kirkby on Wed, May 17, 2017 @ 07:05 AM

While the stories are continuing of the massive number of institutions and major businesses which have been affected world wide by the Wannacry Ransomware attack over the past few days there are a few trends which seem to be coming evident.  

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Topics: network security, IT Scams

IT Security | Passwords And Challenges

Posted by Lee Kirkby on Wed, May 3, 2017 @ 08:05 AM

There can almost never be enough said about how to keep IT networks secure from those who seem bent on creating problems by hacking or stealing information.  The first line of defense for every operation is the password protection used by computer users to login to their workstations and applications. 

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Topics: data security, network security, Canadian IT

The Document Digital Flip Flop

Posted by Lee Kirkby on Wed, Apr 19, 2017 @ 08:04 AM

Business processes have long been paper dominated systems.  Until the advent of computerized process systems some time ago everything that drove the operations of most businesses relied on pieces of paper to flow within and outside of a business for it to succeed.

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Topics: document filing, document storage strategy, document management, Document, digital filing

Growth In Mobile Use Adds To Printing

Posted by Lee Kirkby on Wed, Apr 5, 2017 @ 08:04 AM

Most people know that mobile access to the Internet has been a major growth area of technology since the advent of smart phones.  Of course much of this is accessing and posting to various hot social media sites, like Facebook, Instagram, twitter, etc.  

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Topics: Multifunction Printer, MFP, Printer, mobility

Printing And Manufacturing Continue To Merge

Posted by Lee Kirkby on Wed, Mar 29, 2017 @ 08:03 AM

When most of us think about printing we think of the process that started with Gutenberg and which has been refined over the centuries to permit fast, efficient and colourful information transfer.  Traditional printing ranges from a simple monochrome sheet to full feature coloured products including art work and magazines. 

Of course over the years it has been refined into wondrous advertising pieces with the processes using other substrates besides paper.  Vinyl, cloth, metal, wood, glass and many more surfaces have been used to receive the printed message and images.

In office environments we have seen the development of super fast, highly capability multifunction printers (MFP) which permit the rapid production and assembly of all kinds of printed documents and materials.  Wide format printers come in massive widths and permit the production of advertising materials which have radically changed the way that images and other information have been displayed and used.  Vehicle wraps are now common with every urban street experiencing all sorts of vehicles, especially transit buses, which showcase local and national brands and personalities.

3D Printing Adds More Dimension

Ever since Gutenberg created the first printing press, printing has been largely a two dimensional process.

With the advances of 3D printing a whole new range of possibilities have emerged which are radically impacting many industries and most notably differing elements of manufacturing.

A recent CNN Money article showcases how manufacturing has changed from the traditional industry we think of as a result of the introduction of 3D printing capabilities.  
While the article centres upon US experience similar experiences are occurring throughout the industrialized world including Canada.

The CNN article describes the experience of a new type of manufacturing worker:

"Andrew Rosa doesn't do back breaking work. His hands aren't swollen, blistered or greasy. He doesn't operate loud machines. He isn't in a labor union."  It describes how he works as part of a team which sets up, programs and manages 3D printed manufacturing which produces products faster, more efficiently and with less risk to workers than would have been possible in the past.

The company highlighted in this article is simply one of thousands which have adopted the capabilities of 3D production and who are revolutionizing industries.

The interesting part of 3D printing is how the processes used really do mimic traditional printing processes, where a product grouping, toner or ink usually, are layered upon a substrate to create an image of a message.

In 3D printing the same process is used only it is layered in multiple super think layers to create an eventual 3D product.  Of course where the real changes are occurring is in the printing "inks" that are being layered.  In early instances there were various forms of plastics which could be melted and extruded to create the layers needed.  

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Topics: Printer, automation

Folder Inserters | Selecting The Right Fit

Posted by Joanna Wallace on Wed, Mar 22, 2017 @ 07:03 AM

Folder Inserters are a category of mailing equipment that too many potential users either don't know about or don't understand.  For organizations with a need for repeated mailings in medium to large volumes they can be a substantial time and cost saving solution. 

Here's a quick summary of some of the things to consider when looking them over.  

Important Questions

How many different jobs am I going to need to set up for?

What is the highest amount of sheets I am going to insert into one envelope?

  • I need to insert adverts that are half page like a coupon (this will require a 2nd feeder called an insert feeder tray) - put it on your want list
  • I need to insert a second full sheet advert after perhaps an invoice (this will require a 2nd full feeder tray) - Perhaps a third as well
  • My confidential invoices are more than one page what are my choices here as to folding and inserting?
    • Check – Is your printer OMR or BCR (optical mark recognition) capable? (This is the process of capturing human-marked data these barcodes can tell the folder inserter how many pages need to be put together for the one envelope.) Very important for confidentiality and security especially when pages are various sizes coming from different feeders. If this is the case you need to make sure the folder inserter is “OMR” capable as well. You also want to ask how the folder inserter “COLLATES” (In printing, the term Collate refers to the gathering and arranging of individual sheets or other printed components into a pre-determined sequence. Basically, Collating creates consistent, logical sets from multiple parts.)  This means the pages are pulled separately then folded in order together. You also want to make sure your adverts can get nested within or folded on their own.
    • If you manually separate your invoices you may want to staple together to avoid wrong information going into an envelope so your question is, will the folder inserter take “STAPLES?”

I have several different size envelopes and the address location varies -How does this work?

  • How many different folds can the folder do that will assure the address is shown properly in the envelope window
  • Make sure you understand what machineable envelopes are so you don’t create an issue when folding and inserting (example the dreaded invitation style envelopes)= non machineable
  • How user friendly is the machine to be able to set this up if a job changes or does that require a service call.
  • As a vendor, (Leppert Business Systems), we always request samples to test all the client's materials to make sure they meet the unit's specifications. This also stops clients from finding out after the fact the machine can’t do the job it was bought to do.

How do I figure out how robust a machine I need?

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Topics: mailing equipment, Mailing