Office Document Strategies Blog

4 Top Data Security Practices | IT World Canada Video

Posted by Lee Kirkby on Wed, Sep 28, 2016 @ 08:09 AM

Data security is an issue for every connected company in Canada.  Figuring out what to do to help you keep your critical information safe is a challenge for everyone but probably even more of one for the typical business professional without solid IT background. 

This recent video published by IT World Canada offers some helpful insight through a Data Security Consultant's eyes which can assist business managers to focus some of their attention in the right places.  In most instances it will take the assistance of someone with a solid IT security technical background to set up your operations to carry out the suggestions made in this video, but it can go a long way to help you ask the right questions and perhaps determine who could be the right fit for your needs.

In summarizing the video, CSO Digital: Security Situations series editor Ryan Patrick highlight four things:

  • Implementing effective security awareness for all in your organization, new and old employees
  • Maintaining the right levels of access to data of each type, with privileged access only to those who need it
  • Protection of data at source, as close as possible to where it resides, internally or in the cloud
  • Implementing threat hunting practices to help identify activity on the network which is outside of the norm

 

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Topics: data security, IT network

13 Reasons To Implement Automated AP Processing

Posted by Lee Kirkby on Wed, Sep 21, 2016 @ 09:09 AM

In a 2014 study or the levels of use of Account Payable automated systems respondents indicated that paper invoices remain a big part of their payables operations.  70 percent said that at least 50 percent of their invoices are still being tendered in paper format and less than 9 percent said paper invoices are less than 10 percent of their total volume. 

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Topics: AP Automation

Kycoera PinPoint Scan Enhances MFP Scanning

Posted by Lee Kirkby on Wed, Sep 14, 2016 @ 08:09 AM

Most modern MFPs (multifunction printers) include the capability to support network scanning in their base applications.  Using simple scan to email or folder systems they make it possible for users to convert paper documents to images usually in PDF format.  This capability provides many benefits to users however the basics can often not be enough to make the systems efficient for frequent work.

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Topics: Scanning, MFP, Kyocera copier

Automated Accounts Payable And Invoice Processing Generate Savings and Gain Productivity

Posted by Lee Kirkby on Wed, Aug 31, 2016 @ 18:08 PM

One of the great benefits of technology available to businesses today is being able to automate what was commonly a routine process which in a manual paper based world has taken extra time.  

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Topics: workflow processes, running costs, cloud computing, Scanning, document filing, document storage strategy, software tools, business processes, paper filing, Paperless office, Less paper office, digital tools, AP Automation

Your 3 Choices of Canadian Postage Meter Companies

Posted by Lee Kirkby on Fri, Aug 26, 2016 @ 00:08 AM

I find that many Canadian businesses don't realize that they have a choice of postage meter companies when they are looking to rent a postage machine.

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Topics: Postage meter, postage rates, mailing equipment, meter rentals, postage machine

Buying a Postage Meter In Canada - Three Choices

Posted by Lee Kirkby on Fri, Aug 26, 2016 @ 00:08 AM

 

If you are buying or renting a postage meter in Canada you essentially have three choices of manufacturer.  Many people think that there is only one meter rental company authorized to sell postage equipment in Canada.  In fact there are three companies who are the manufacturers of equipment and who have approval from Canada Post for providing postage meters.  These companies in alphabetical order are:  Francotyp-Postalia Canada, Neopost Canada and Pitney Bowes Canada.

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Topics: Postage meter, postage rates, mailing equipment, Mailing, Postage, mailing machines, postage machines, meter rentals, postage machine

Canadian Telecommunications Are Generally Pricey

Posted by Lee Kirkby on Tue, Aug 23, 2016 @ 08:08 AM

One of the things that most Canadians take for granted is the ability to communicate broadly both internally and internationally.  In order to do this we spend significant budgets on wired, wireless, broad band wireless and wired (fixed) internet and finally on TV services.  

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Topics: Canadian Pricing

Tool For Requesting Privacy Reports

Posted by Lee Kirkby on Wed, Aug 3, 2016 @ 08:08 AM

One of the things we all know about our social media and internet activity is that it creates a large volume of data for the businesses who's tools we use.

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Topics: privacy

Kyocera Wins BLI Awards

Posted by Lee Kirkby on Wed, Jul 20, 2016 @ 08:07 AM

One of the things that drives print manufacturers to improve their equipment offerings is the ability to have the newer units tested for performance by the independent testing labs.  After some time it is harder to get the interest of customers and potential adopters as there is always a new crop of equipment being introduced by someone in the industry.

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Topics: MFP, Printer, Kyocera copier, Kyocera Canada

Police Arrest 20 In Toner Scam

Posted by Lee Kirkby on Wed, Jul 6, 2016 @ 07:07 AM

Ever since the early days of the photocopier and now the connected printer there have been unscrupulous players who have promoted and sold toner for massive premiums over the real retail price.  There are a number of ways the scams work but the most common we see involve phone contacts to unwitting potential targets.  

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Topics: toner, Multifunction Printer support