Office Document Strategies Blog

When To Implement Business Process Changes

Posted by Lee Kirkby on Wed, Jun 21, 2017 @ 17:06 PM

One of the big struggles that most businesses face is when a need for business process change is recognized the timing of implementation quickly becomes a problem and often either the change gets substantially delayed or no change is ever made.

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Topics: business processes, AP Automation

Automated Accounts Payable And Invoice Processing Generate Savings and Gain Productivity

Posted by Lee Kirkby on Wed, Aug 31, 2016 @ 18:08 PM

One of the great benefits of technology available to businesses today is being able to automate what was commonly a routine process which in a manual paper based world has taken extra time.  

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Topics: workflow processes, running costs, cloud computing, Scanning, document filing, document storage strategy, software tools, business processes, paper filing, Paperless office, Less paper office, digital tools, AP Automation

Dropping Manual Paper Processes For Business Improvement

Posted by Lee Kirkby on Wed, Jun 22, 2016 @ 09:06 AM

Why is it in a world where thousands of transactions are handled every minute using the tap of a credit card on a terminal many businesses still cling to manual paper driven processes?  Express Pay speeds up sales processes for vendors and purchasers.

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Topics: business processes, Paperless office, Less paper office

Office Document Technology Challenges For 2016

Posted by Lee Kirkby on Wed, Jan 6, 2016 @ 08:01 AM

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Topics: technology tools, Document, business processes

IT Technology Impacts Pan Am Games

Posted by Lee Kirkby on Wed, Jul 15, 2015 @ 08:07 AM

Last week the Pan Am Games got started in Southern Ontario including Toronto, Milton, Hamilton, St. Catharines and Welland.  As a precursor to the the games starting IT World Canada published an interesting slide show featuring innovations in technology that have affected various sports.  These first time uses have morfed into regular part of the sports shown.  

One of the features of the slide show included what components of computer technology the games require.  How about 2400 workstations (desktops and laptops), 2300 monitors, 50 servers and  storage solutions spread across the 40 venues?  That's is a pretty massive collection of tools which are assembled just to keep a short but big event running.

What other things are affected by the Pan Am?  How about the drivers who now have to deal with more and less accessible HOV lanes?  Will the GPS technology that provides real time traffic data to users help them get to work or to event parking be a help?  This is something that gets taken for granted but the technology behind it is pretty impressive.  Google offers similar capability through Google Maps for cell phones.  The system of highway cameras run by MTO will also help. Of course there is also the temporary camera system being used to police the busiest highways to ensure people are following the rules as well.  Watch for the solar panels and the orange boxes along the HOV routes.

Employers are being encouraged to provide flexible work rules so that employees are not forced to be on the roads at the same time as Pan Am fans.  Flexible starting times, closing times and the ability for people to work from home are some of the steps being taken. Each of these has a technology component (information sharing systems, remote computer access, email, chat) that can help facilitate activity and keep people connected even if not in the office at the same time.

Of course public transit is a big part of dealing with the potential crowd issues and we all know that schedules, system operations and consumer information require big technology components to make it possible to handle the volumes of users.  There is a tool available called Triplinx that can help you plan public transit use.

Then there is the ticket process.  Most of those who will attend the many events and venues for the Pan Am Games will have accessed some information site to obtain information, buy tickets or get directions to their chosen sport.  Technology drives the ticket process from beginning to end.

Most of us take the underlying technology that helps our modern society to function for granted.  When major, short term impacts are created like the Pan Am events we can definitely be thankful that it is all there and functioning (usually very reliably) in order to keep our daily activities flowing inspite of the potential increases in volume of people moving.

Enjoy the games.

Lee K

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Photo Credit:  Pan Am Games Toronto 2015

 

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Topics: Computer, business processes

Encryption For Cloud Data Security Canada

Posted by Lee Kirkby on Wed, Jul 1, 2015 @ 09:07 AM

One of the biggest issues that many companies deal with when they consider cloud data security is becoming comfortable that their information will be secure and not subject to unauthorized access. 

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Topics: Software, business processes, data security

Is A Paperless Workplace Not Doable?

Posted by Lee Kirkby on Wed, Jun 24, 2015 @ 14:06 PM

For many years businesses have been told that they can improve their processes by reducing paper use and going digital in their information flows.  For some reason the paperless workplace still does not seem to have traction in most businesses.  

Certainly there have been steps taken to reduce paper, often in places like invoicing and issuing of account statements.  Sometimes it has been in correspondence since the email has definitely overtaken the formal paper letter for much of the daily correspondence of most operations.  Even with these changes the paperless workplace does not seem to be entrenched however.

I sometimes talk about the less paper office instead.  It seems to me that this is achievable in most operations and with some effort it can lead to a substantial reduction in costs and also it can lead to a reduction in time expended carrying out daily transactions.

In a recent blog article John Mancini asks the question, "Is a paper-free workplace possible?". 

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Topics: business processes, Less paper office, office technology

Canadian SMB Firms Not Aggressive In IT & Technology Adoption

Posted by Lee Kirkby on Wed, Jun 17, 2015 @ 11:06 AM

Recent reports indicate that Canadian SMB firms could benefit from being more aggressive about adopting new IT and technology as a means to improve productivity and gain from leveraging these types of investments.

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Topics: technology tools, business processes, digital tools, office technology

Microsoft Announces Canadian Cloud Data Centres

Posted by Lee Kirkby on Wed, Jun 10, 2015 @ 07:06 AM

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Topics: cloud computing, business processes, Canadian Legislation

12 Questions To Consider When Looking At Cloud Computing

Posted by Lee Kirkby on Wed, May 6, 2015 @ 07:05 AM

Every once in awhile an article comes across your desk that really capsules a challenging topic for IT operations.  This happened this week when I came across a listing for a recent publication from Europe which summarizes the security benefits and risks that come with cloud computing.  
Cloud_Computing_Guide_European_UnionEven better this publication is targeted directly at SMEs, (Small and Medium sized enterprises).

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Topics: business processes, IT network