It is over twenty five years ago that our company started to actively work in the field of document management. In the early days it was called document imaging as the primary technology involved using high speed scanners to scan and capture images of paper documents for long term storage and retrieval.Read More
Office Document Strategies Blog
Business processes have long been paper dominated systems. Until the advent of computerized process systems some time ago everything that drove the operations of most businesses relied on pieces of paper to flow within and outside of a business for it to succeed.Read More
One of the great benefits of technology available to businesses today is being able to automate what was commonly a routine process which in a manual paper based world has taken extra time.Read More
Topics: workflow processes, running costs, cloud computing, Scanning, document filing, document storage strategy, software tools, business processes, paper filing, Paperless office, Less paper office, digital tools, AP Automation
Virtually every multifunction printer (MFP) that is sold today has the ability to scan documents. For many purchasers this scanning capability is one of the attractions about doing an upgrade to a new device. They see it as at least the first step to doing some sort of document management and reducing their dependence upon paper files.
The first step in document management.
They are right, it can be a good step but I suggest it is not the first one. Capturing paper documents through scanning is certainly part of the process which can lead to returns. Storing computer generated documents internally is also a great part of the process. Both of these are components to a well designed document management system. They however are NOT the first step.
The real first step:Read More
Every business has been affected by the disruption of business practices which the digital revolution of the past twenty years has created. Virtually every aspect of operations have been affected by the changes in technology and latterly in communication which has been fostered by the low cost of computing power, the creation of portable instant communications and the world wide spread of easy access to information,Read More
Scanning is a popular tool in most businesses. There are several ways to attack the need for scanning and each has its purpose and benefits. One of the methods which often gets over looked in the office due to the preponderance of network scanning tools around is desktop document scanning.Read More
In the past two decades the field of document imaging has evolved through many forms. When I first started out in this area it was simply known as Imaging. This typically meant the use of a production
level scanner to capture paper files and then store them into a structured electronic filing system for archive and potentially for later reuse through a search tool.Read More
One of the frustrations we experience is when we see clients doing things that could have been avoided with a little consultation in advance and with some pre planning. Since our role is helping clients to avoid issues with their critical business documents, when we see them facing problems we know could have been solved with some simple and early action, it is frustrating.
One of the things that often happens when office equipment leases come to an end, or when older equipment is being replaced, is a simplistic replacement process gets used. This can be a mistake if the time is not taken to step back and do a process review to ensure that the replacement optimizes the potential for business gains.