As electronic filing has become more mainstream in businesses we see many companies trying to organize their document filing using the windows folder structure.
Office Document Strategies Blog
When you buy business solutions for your business, looking for environmentally friendly choices is logical. SMBs in Burlington recognize this need more and more. The amount of material that our resident eWaste partner, Niagara ewaste processes each day shows us that this is true.
One of my clients in Hamilton asked me for a solution for a problem she is having. Her difficulty is that she has a large number of electronic files which she needs to keep secure and therefore she password protects the files when she creates them. This becomes a problem as the number of files increases and she says she also always forgets the passwords she uses. At the present time she does not have access to a document management system to solve her problem.
Getting files into an electronic document filing system is usually the most challenging part of any system. Automating the input process for scanned files is one way to reduce the tedium and increase the efficiency for input. Bar codes can be a great tool in that automation.
IAAP (International Association of Administrative Professionals) were in agreement… Too many fingers in the paper filing cabinet equals lost files, wasted time and an overwhelming, aggravating and stressful mess.
Last night along with a couple of others from our office I participated in a Vendor Fair at a conference for the Administrative Professionals Association in our area. The attendees at this event were administrators from a variety of organizations from both the private sector and the public sector throughout southern Ontario.
I have been involved in configuring and supporting electronic filing in southern Ontario for almost fifteen years. In the past few months I have been pleasantly surprised to have more people inquiring about electronic file storage. I think one of the reasons that it is more acceptable for people to consider a less paper storage option is because they are becoming familiar with personally focused online file storage options.
There are several options for the type of scanner you need to match your document management system choice and improve your ability to have a 'less paper' environment. Scanners come in several basic groups and they range in cost from the low hundreds of dollars to many thousands of dollars.
Hosted document management is the right solution for you if you have most of the following characteristics.