Office Document Strategies Blog

The Best Scanning For Your Document Imaging System

Posted by Lee Kirkby on Tue, Nov 23, 2010 @ 11:11 AM

 There are three primary ways that you can choose  scanners for your document imaging system.  You  can use scanning capability from a multifunction (MFP) based print device.  You can install a dedicated scanner with network scanning capability or you can use desktop connected scanning from your PC.

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Topics: Scanning, document filing, document storage strategy, document management, MFP

Some People Really Get Document Imaging in Ontario

Posted by Lee Kirkby on Wed, Oct 27, 2010 @ 17:10 PM

For over 15 years I have sometimes felt like I was an evangelist as I quoted, configured and promoted document imaging in our area of Ontario, Canada.  In the past couple of weeks I have been gratified to meet and talk to people who have really understood the benefits and are adoptees of the tool.

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Topics: Scanning, document filing, video, document storage strategy, document management, Document, office document strategy

Is Your Paper Filing System Costing More Than Necessary?

Posted by Lee Kirkby on Wed, Oct 20, 2010 @ 10:10 AM

  Paper filing systems are a key tool in every office.   Whether yours is a drawer in your desk, many banks of file cabinets or an electronic document system there is a tangible cost to setting up, equipping and using filing systems.  

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Topics: document filing, document storage strategy, document management, office document strategy

Environmental Impact of Office Document Strategies

Posted by Lee Kirkby on Wed, Sep 29, 2010 @ 14:09 PM

Most organizations have become much more "Green" in their thinking in the past few years.  Everyone is looking at ways to reduce their footprint and to build cost savings into their operations.

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Topics: BioPrint, document filing, MFP, toner, office document strategy, Environment

Document Imaging for Hamilton - Burlington Professionals

Posted by Lee Kirkby on Mon, Sep 20, 2010 @ 15:09 PM

When looking at the users of document management (document imaging) technology one of the largest groups of adoptees are professionals.  Business professionals like lawyers or accountants and personal professionals like doctors or dentists are learning that storing their records in paper format has become a tedious, risky and expensive process.

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Topics: technology tools, Scanning, document filing, document storage strategy, document management, Document, office document strategy

Legacy Document Management Systems-Is It Time to Consider a Change?

Posted by Lee Kirkby on Wed, Aug 18, 2010 @ 13:08 PM

I just came back from holiday.  Getting away from the normal daily activities gives you a chance to look at things in a different light once you return to the regular routine.  My first project back has been to finish up a document management system expansion redesign for a client project.

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Topics: Software, document filing, document storage strategy, document management, Document, office document strategy

File Storage....Do You Know Where Your Data Goes?

Posted by Lee Kirkby on Wed, Jul 28, 2010 @ 10:07 AM

File storage in the cloud is becoming a popular tool for many people and businesses.  There are many services which offer you free or low cost storage for video, pictures, and other digital data.  In addition there are many online backup systems available which permit you to store your critical data on remote servers as part of your backup strategy.  These can be very valuable and worthwhile tools and are not to be ignored.

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Topics: document filing, document storage strategy, Document

Paper Filing System Impacts Workflow in Hamilton Medical Office

Posted by Lee Kirkby on Wed, Jul 14, 2010 @ 16:07 PM

  Converting a paper filing system into an electronic record system requires several steps and impacts the workflow of the office.  Here is a case in point.

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Topics: Software, Scanning, document filing, document storage strategy, Document

Electronic Filing in Burlington Saves Time and Money

Posted by Linda Painter on Fri, Jun 25, 2010 @ 10:06 AM

                   How many filing cabinet drawers do you have in your office?  Go ahead and count them. 

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Topics: document filing, document management, office document strategy

Acronyms Confuse Document Management Understanding - Ten Definitions

Posted by Lee Kirkby on Wed, Jun 16, 2010 @ 14:06 PM

Document management is a long established tool of business.  For many people though it remains a world of smoke and mirrors.  One of the reasons for this is the proliferation of acronyms which the industry has spawned.  It seems that keeping language precise and understandable was intentionally avoided and creating terms which are often little understood became the norm.  In an attempt to clarify a little we offer our collection of 10 definitions or explanations of common document management terms.  To help we have referenced wikipedia to obtain some of the short definitions.

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Topics: document filing, document management, Document