I recently was dealing with a reservation for parking at the airport for a trip and I was offered two options for capturing my confirmation; printing it out or storing electronically on my phone or computer. This is a pretty common occurrence these days in all forms of consumer transactions. "Do you want an emailed receipt' shows up at the cash register at Home Depot every time. Other interactions like banking, ticket purchases and airplane boarding passes all offer an electronic option instead of printing out a copy.
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Store Transaction Documents Electronically Instead of As Paper
Posted by Lee Kirkby on Wed, May 8, 2019 @ 08:05 AM
Topics: document management, office document strategy, business processes, digital tools, digital filing, e-signatures, AP Automation, automation
Topics: document storage strategy, document management, Hosted document management, docucapture, Paper shredding, paper filing, Paperless office, Less paper office, digital filing
Every once in awhile I come across articles that are published in other periodicals that cover a topic we like to address in this blog in a manner that makes it worth republishing some of the material. Of course we do not wish to plagerize others good work and therefore we always try to credit our sources.
Read MoreTopics: document management, paper filing, Paperless office, digital filing
Even Traditional Paper Centric Industries See Customer Interface Differently
Posted by Lee Kirkby on Wed, Nov 7, 2018 @ 08:11 AM
We all know that traditional retail industries have changed significantly due to the digitization of commerce. While there are still more dollars changing hands in physical stores than online the volume of digital transactions have mushroomed exponentially and the interaction at physical stores has changed as well.
Read MoreTopics: workflow processes, Scanning, document management, business processes, paper filing, Paperless office, digital tools, digital filing, automation
5 Reasons Document And Information Retention Systems Are Key
Posted by Lee Kirkby on Wed, Sep 19, 2018 @ 07:09 AM
In the current world space for electronic storage seems unlimited. Unlike the days when everything a business did was held in paper and stored in files in cabinets today's offices hold massive amounts of information on individual computers, on network servers, in cloud storage sites and sometimes if they are current on technology in organized electronic storage systems.
Read MoreTopics: document filing, document storage strategy, document management, paper filing, Paperless office, digital filing
Business processes have long been paper dominated systems. Until the advent of computerized process systems some time ago everything that drove the operations of most businesses relied on pieces of paper to flow within and outside of a business for it to succeed.
Read MoreTopics: document filing, document storage strategy, document management, Document, digital filing
As we have discussed in a couple of previous articles AP Automation is one of the fields which can offer significant benefit to most businesses. Currently the average business is still handling at least 50 percent of its accounts payable in a paper format taking time, aggravation and risk when compared to the potential of a more streamlined process using newer technologies.
One of the things which holds many potential adopters back is the concern over installing, maintaining infrastructure and financing the cost of setting up a solution for AP. Like any software implementation it is a challenge to figure out if the returns are going to offset the costs of the hardware, software and the administration of the potential solution. In light of this inertia often prevails and the status quo becomes the default option.
Enter the cloud
One of the reasons that so much interest and attention has developed over the past few years around cloud computing is the potential to reduce the pressure for this default inertia when new system potential is identified.
Read MoreTopics: document management, AP Automation
Kycoera PinPoint Scan Enhances MFP Scanning - Leppert blog
Posted by Lee Kirkby on Wed, Sep 14, 2016 @ 08:09 AM
If you need to improve productivity and find a simple way to Scan to your PC, Mac locally or in Cloud Apps like Microsoft 365 (Office 365) OneDrive, Google Drive, Dropbox or others, then this could be the App you have been looking for.
Most modern MFPs (multi-function printers) include the capability of basic network scanning in their setup. Using simple scan to email, or scan to folder systems, they make it possible for users to send and convert paper documents to images like PDF format. This capability provides many benefits to your users in the 'war on paper' but still leads to manual steps for filing or renaming, making the systems not as efficient for frequent work.
Read MoreTopics: Scanning, document management, MFP, Kyocera copier, Paperless office, office technology
When I started in the Document Management field the common term for the practice of capturing paper records and converting them to digital images was simply document imaging. While the process involved in doing the conversion seems pretty simple in today's terms back twenty some years ago it was seen as a miraculous change in office environments.
Read MoreTopics: Scanning, document management, docucapture, digital filing
e-Signature Enhances Document Management & Workflow
Posted by Lee Kirkby on Wed, Nov 11, 2015 @ 08:11 AM
One of the frustrations that many organizations experience when they decide to deploy electronic workflows as part of their document management is dealing with signatures on documents.
Read MoreTopics: document management