Office Document Strategies Blog

Improve Scanning Input Using Indexing Tools

Posted by Lee Kirkby on Tue, Jun 26, 2012 @ 09:06 AM

One of the issues that doing a large amount of scanning can create is getting the index information connected to the scanned document for storage.  The challenge created is to decide whether to simply use manual index entry using human operators or to build a more automated workflow which can capture the images and extract data from the scanned files and use it to index them for storage and retrieval.

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Topics: Scanning, document storage strategy, software tools, document management, Document

Environmentally Friendly Business Solutions In Burlington

Posted by Lee Kirkby on Thu, Jun 21, 2012 @ 09:06 AM

When you buy business solutions for your business, looking for environmentally friendly choices is logical. SMBs in Burlington recognize this need more and more.  The amount of material that our resident eWaste partner, Niagara ewaste processes each day shows us that this is true.

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Topics: document filing, document storage strategy, document management, office document strategy, Environment, eWaste

Password Protected Files Got You Down - Try Document Management

Posted by Lee Kirkby on Mon, Jun 4, 2012 @ 08:06 AM

One of my clients in Hamilton asked me for a solution for a problem she is having.  Her difficulty is that she has a large number of electronic files which she needs to keep secure and therefore she password protects the files when she creates them.  This becomes a problem as the number of files increases and she says she also always forgets the passwords she uses.  At the present time she does not have access to a document management system to solve her problem.

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Topics: document filing, document storage strategy, document management, Document, office document strategy, paper filing

8 Ways To Make Your Office Greener with Document Management

Posted by Lee Kirkby on Tue, May 29, 2012 @ 09:05 AM

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Topics: document filing, document storage strategy, document management, Document, cost of printing, paper filing, Environment, Less paper office

Using Bar Codes to Improve Document Filing Efficiency

Posted by Lee Kirkby on Wed, May 23, 2012 @ 08:05 AM

Getting files into an electronic document filing system is usually the most challenging part of any system.  Automating the input process for scanned files is one way to reduce the tedium and increase the efficiency for input.  Bar codes can be a great tool in that automation. 

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Topics: Scanning, document filing, document management, bar code

Too Many Fingers in the Paper Filing Cabinet- A Disastrous Recipe

Posted by Lee Kirkby on Fri, May 11, 2012 @ 10:05 AM

IAAP (International Association of Administrative Professionals) were in agreement…  Too many fingers in the paper filing cabinet equals lost files, wasted time and an overwhelming, aggravating and stressful mess.

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Topics: document filing, document storage strategy, document management, Document, paper filing

Cloud Computing A Hot Topic in IT Network Design

Posted by Lee Kirkby on Mon, May 7, 2012 @ 05:05 AM

The hottest topic in IT network design seems to be Cloud Computing.  So what is this?  What is meant by cloud computing?

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Topics: Computer, Software, software tools, document management, server software, internet connectivity in Canada, Hosted document management, docucapture

Professional Administrators Say Paper Filing Overwhelms Them

Posted by Lee Kirkby on Mon, Apr 30, 2012 @ 09:04 AM

Last night along with a couple of others from our office I participated in a Vendor Fair at a conference for the Administrative Professionals Association in our area.  The attendees at this event were administrators from a variety of organizations from both the private sector and the public sector throughout southern Ontario.

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Topics: document filing, document management, paper filing

Electronic File Storage - the Range of Options

Posted by Lee Kirkby on Tue, Apr 24, 2012 @ 09:04 AM

I have been involved in configuring and supporting electronic filing in southern Ontario for almost fifteen years.  In the past few months I have been pleasantly surprised to have more people inquiring about electronic file storage.  I think one of the reasons that it is more acceptable for people to consider a less paper storage option is because they are becoming familiar with personally focused online file storage options.

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Topics: document filing, document storage strategy, document management, Hosted document management, Document, Less paper office

Types of Scanners For Paper Capture - 9 Considerations

Posted by Lee Kirkby on Fri, Apr 20, 2012 @ 11:04 AM

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Topics: Scanning, document storage strategy, document management, Kodak, Fujitsu