Office Document Strategies Blog

The Document Digital Flip Flop

Posted by Lee Kirkby on Wed, Apr 19, 2017 @ 08:04 AM

Business processes have long been paper dominated systems.  Until the advent of computerized process systems some time ago everything that drove the operations of most businesses relied on pieces of paper to flow within and outside of a business for it to succeed.

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Topics: document filing, document storage strategy, document management, Document, digital filing

Automated Accounts Payable And Invoice Processing Generate Savings and Gain Productivity

Posted by Lee Kirkby on Wed, Aug 31, 2016 @ 18:08 PM

One of the great benefits of technology available to businesses today is being able to automate what was commonly a routine process which in a manual paper based world has taken extra time.  

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Topics: workflow processes, running costs, cloud computing, Scanning, document filing, document storage strategy, software tools, business processes, paper filing, Paperless office, Less paper office, digital tools, AP Automation

Desktop Document Scanning Can Facilitate Your Work

Posted by Lee Kirkby on Wed, Jan 7, 2015 @ 08:01 AM

Scanning is a popular tool in most businesses.  There are several ways to attack the need for scanning and each has its purpose and benefits. One of the methods which often gets over looked in the office due to the preponderance of network scanning tools around is desktop document scanning.

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Topics: Scanning, document filing, document storage strategy, Kodak, Fujitsu, paper filing

Document Imaging A Study in Many Names

Posted by Lee Kirkby on Sat, Dec 27, 2014 @ 10:12 AM

In the past two decades the field of document imaging has evolved through many forms.  When I first started out in this area it was simply known as Imaging.  This typically meant the use of a production

 level scanner to capture paper files and then store them into a structured electronic filing system for archive and potentially for later reuse through a search tool. 

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Topics: document filing, document storage strategy, document management, business processes

Rented Production Scanner + Student Intern = Savings On Paper Filing

Posted by Lee Kirkby on Wed, Nov 19, 2014 @ 08:11 AM

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Topics: document filing, document storage strategy, document management, Kodak, paper filing

5 Business Process Challenges That Could Have Been Avoided

Posted by Lee Kirkby on Wed, Sep 10, 2014 @ 11:09 AM

One of the frustrations we experience is when we see clients doing things that could have been avoided with a little consultation in advance and with some pre planning.  Since our role is helping clients to avoid issues with their critical business documents, when we see them facing problems we know could have been solved with some simple and early action, it is frustrating.

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Topics: network server, document filing, document storage strategy, document management, server software, network backup, business processes, data security

Scanning Equipment Replacement Leads To Process Change & Savings

Posted by Lee Kirkby on Wed, Aug 27, 2014 @ 07:08 AM

One of the things that often happens when office equipment leases come to an end, or when older equipment is being replaced, is a simplistic replacement process gets used. This can be a mistake if the time is not taken to step back and do a process review to ensure that the replacement optimizes the potential for business gains.

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Topics: technology tools, Scanning, document filing, document storage strategy, software tools, document management, docucapture, Document, business processes

Document Filing | Are Basic Cloud Services Enough?

Posted by Lee Kirkby on Wed, Aug 20, 2014 @ 08:08 AM

One of the great tools the internet provides is the ability to monitor and review others' ideas about topics which have interest to you. A LinkedIn group we regularly follow includes opinions from vendors who work in the Enterprise Content Management (ECM) field. For those who are not always looking at this topic area you might hear it called:

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Topics: document filing, document storage strategy, document management, Document, business processes, paper filing

Cloud Computing | The Right Solution For You?

Posted by Lee Kirkby on Thu, Jul 3, 2014 @ 12:07 PM

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Topics: cloud computing, document storage strategy, data security

Electronic Document & Data Files Challenge Security

Posted by Lee Kirkby on Wed, Apr 30, 2014 @ 07:04 AM

Recent reports have outlined the failure of security of an unencrypted hard drive from the Federal Privacy Commissioners Office, as outlined in a recent article from IT World Canada.  It appears what happened is a portable hard drive that was connected to a server went missing during an office move to a new location.  Embarrassing and potentially a high security risk situation caused by simple human error.  

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Topics: cloud computing, document storage strategy, Document, network backup