Office Document Strategies Blog

Scanning Equipment Replacement Leads To Process Change & Savings

Posted by Lee Kirkby on Wed, Aug 27, 2014 @ 07:08 AM

One of the things that often happens when office equipment leases come to an end, or when older equipment is being replaced, is a simplistic replacement process gets used. This can be a mistake if the time is not taken to step back and do a process review to ensure that the replacement optimizes the potential for business gains.

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Topics: technology tools, Scanning, document filing, document storage strategy, software tools, document management, docucapture, Document, business processes

Document Filing | Are Basic Cloud Services Enough?

Posted by Lee Kirkby on Wed, Aug 20, 2014 @ 08:08 AM

One of the great tools the internet provides is the ability to monitor and review others' ideas about topics which have interest to you. A LinkedIn group we regularly follow includes opinions from vendors who work in the Enterprise Content Management (ECM) field. For those who are not always looking at this topic area you might hear it called:

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Topics: document filing, document storage strategy, document management, Document, business processes, paper filing

Cloud Computing | The Right Solution For You?

Posted by Lee Kirkby on Thu, Jul 3, 2014 @ 12:07 PM

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Topics: cloud computing, document storage strategy, data security

Electronic Document & Data Files Challenge Security

Posted by Lee Kirkby on Wed, Apr 30, 2014 @ 07:04 AM

Recent reports have outlined the failure of security of an unencrypted hard drive from the Federal Privacy Commissioners Office, as outlined in a recent article from IT World Canada.  It appears what happened is a portable hard drive that was connected to a server went missing during an office move to a new location.  Embarrassing and potentially a high security risk situation caused by simple human error.  

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Topics: cloud computing, document storage strategy, Document, network backup

What To Do Before Abandoning Your Old IT Network Computer

Posted by Lee Kirkby on Wed, Mar 12, 2014 @ 08:03 AM

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Topics: Computer, network server, document storage strategy, document management, IT support, network security

12 Signs You Should Invest in Electronic Document Filing

Posted by Lee Kirkby on Wed, Feb 19, 2014 @ 13:02 PM

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Topics: document filing, document storage strategy, document management, Document, paper filing, Less paper office

Document Workflows Impact Business Revenues And Results

Posted by Lee Kirkby on Thu, Sep 26, 2013 @ 07:09 AM

 Sometimes I find that clients and potential clients don't always appreciate how critical document flows are to their businesses.  Often printing documents and handling of electronic documents just become part of the background noise in busy offices.

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Topics: document filing, document storage strategy, Document, office document strategy, paper filing, Paperless office

Canadian Based Cloud Document Storage Is Needed

Posted by Lee Kirkby on Tue, Aug 27, 2013 @ 07:08 AM

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Topics: document filing, document storage strategy, document management, Hosted document management, Canadian Legislation

Floods,Derails, Storms & Power Outages Promote Document Management

Posted by Lee Kirkby on Tue, Jul 30, 2013 @ 07:07 AM

I have worked in the document management field, earlier called document imaging till some of the copier vendors grabbed that title, for almost sixteen years now.  In all that time I have never had as many enquiries about document management, scanning services, workflow and cloud electronic storage as in the past few weeks.

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Topics: cloud computing, document filing, document storage strategy, document management, Hosted document management, docucapture, office document strategy, paper filing, Paperless office, Less paper office

Electronic Filing Facilitates Document Retention Scheduling

Posted by Lee Kirkby on Tue, Jul 16, 2013 @ 08:07 AM

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Topics: document filing, document storage strategy, document management, Paper shredding, paper filing