Office Document Strategies Blog

Social Media Must Be A Part of Your Office Document Strategy

Posted by Lee Kirkby on Tue, Jan 15, 2013 @ 08:01 AM

When we think about office documents and our strategy in dealing with them the common picture in our mind is a piece of paper.  For many workers this picture in their mind is starting to change.  It could be the 140 characters of a tweet, the images of a facebook page, or an email message coming through LinkedIn.  It may also be a new blog post that has been posted to your website.

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Topics: e-mail, document filing, document storage strategy, software tools, office document strategy, Customer service

Kyocera HyPAS Sharepoint Connector Simplifies Scanning Input [Video]

Posted by Lee Kirkby on Mon, Dec 3, 2012 @ 09:12 AM

Many organizations have deployed MS SharePoint as a collaboration tool within their business.  One of the key pieces required to keep the data up to date is providing scanning input to the file store.

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Topics: Software, Multifunction Printer, document storage strategy, software tools, document management, MFP, Kyocera copier

Index Structure Key to Document Management Retrieval Efficiency

Posted by Lee Kirkby on Tue, Oct 30, 2012 @ 09:10 AM

Document management systems (DM) are all about building more efficiency in the filing processes and filing access in an office.  Making the effort to install and learn the intricacies of document management is not a decision to be taken lightly.  On the other hand my experience in our work in the Burlington area tells me that doing so is inevitably a good one and can lead organizations to see a quantum leap in efficiency in their operations affected by document production, filing and retrieval.

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Topics: document filing, document storage strategy, document management, paper filing

Scanning Productivity Impacted by Paper Prep - Darn Post Its

Posted by Lee Kirkby on Tue, Oct 2, 2012 @ 08:10 AM

One of the services we provide is an outsourced scanning bureau for clients looking to convert their paper files to electronic records.  I have observed the process we apply to this busy part of our operation and one thing that becomes abundantly clear is that productivity in any scanning operation is seriously affected by the way paper files are created.

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Topics: Scanning, document filing, document storage strategy, paper filing, Less paper office

Canadian Utilities and Banks Promote the Use of Document Management

Posted by Lee Kirkby on Sat, Sep 1, 2012 @ 09:09 AM

Document management is becoming a much more prevalent technology.  I find that more people I talk to see it as a potential and viable tool for their business.  Why is this the case?

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Topics: document filing, document storage strategy, document management, Hosted document management, office document strategy

Everybody is Talking About Document Solutions

Posted by Lee Kirkby on Tue, Jul 31, 2012 @ 08:07 AM

Document solutions, document solutions, document solutions.  It seems like every webinar notice, every new product announcement and every article I see in the past few months is talking about document solutions.

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Topics: document storage strategy, document management, Document, office document strategy, Kyocera Canada

Electronic Filing With Windows Folders Doesn't Work!

Posted by Lee Kirkby on Thu, Jul 5, 2012 @ 14:07 PM

As electronic filing has become more mainstream in businesses we see many companies trying to organize their document filing using the windows folder structure. 

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Topics: network server, document filing, document storage strategy, Hosted document management

Improve Scanning Input Using Indexing Tools

Posted by Lee Kirkby on Tue, Jun 26, 2012 @ 09:06 AM

One of the issues that doing a large amount of scanning can create is getting the index information connected to the scanned document for storage.  The challenge created is to decide whether to simply use manual index entry using human operators or to build a more automated workflow which can capture the images and extract data from the scanned files and use it to index them for storage and retrieval.

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Topics: Scanning, document storage strategy, software tools, document management, Document

Environmentally Friendly Business Solutions In Burlington

Posted by Lee Kirkby on Thu, Jun 21, 2012 @ 09:06 AM

When you buy business solutions for your business, looking for environmentally friendly choices is logical. SMBs in Burlington recognize this need more and more.  The amount of material that our resident eWaste partner, Niagara ewaste processes each day shows us that this is true.

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Topics: document filing, document storage strategy, document management, office document strategy, Environment, eWaste

Password Protected Files Got You Down - Try Document Management

Posted by Lee Kirkby on Mon, Jun 4, 2012 @ 08:06 AM

One of my clients in Hamilton asked me for a solution for a problem she is having.  Her difficulty is that she has a large number of electronic files which she needs to keep secure and therefore she password protects the files when she creates them.  This becomes a problem as the number of files increases and she says she also always forgets the passwords she uses.  At the present time she does not have access to a document management system to solve her problem.

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Topics: document filing, document storage strategy, document management, Document, office document strategy, paper filing