Office Document Strategies Blog

Document Workflows Impact Business Revenues And Results

Posted by Lee Kirkby on Thu, Sep 26, 2013 @ 07:09 AM

 Sometimes I find that clients and potential clients don't always appreciate how critical document flows are to their businesses.  Often printing documents and handling of electronic documents just become part of the background noise in busy offices.

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Topics: document filing, document storage strategy, Document, office document strategy, paper filing, Paperless office

Users Get Confused Because It Is Not All In the MFP

Posted by Lee Kirkby on Thu, Jun 27, 2013 @ 06:06 AM

Multifunctional printers or devices (MFP or MFD - you pick which term you like best) are remarkable things.  At times you think they can actually think for you with the capabilities they offer.  There is a down side to this as well when we are trying to configure them for clients.

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Topics: Multifunction Printer, software tools, MFP, Document, Fax

Pick The Right Document Management System to Meet Your Needs

Posted by Adrian Smele on Thu, Jun 13, 2013 @ 07:06 AM

There are hundreds of different document management systems that you can choose from when you decide to organize your filing into a structured system.  We often get clients asking us how they decide which one works for them without going crazy and taking way too much time researching to be worth the effort?

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Topics: document filing, document management, server software, Hosted document management, docucapture, Document

Merging Document File Types Requires Document Management Strategy

Posted by Lee Kirkby on Tue, Apr 30, 2013 @ 07:04 AM

Most businesses today have a composite document collection they have to deal with. 

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Topics: document filing, document storage strategy, document management, Document, paper filing

AccuSender From Kyocera Solves Large File Transfer Dilemma

Posted by Lee Kirkby on Mon, Feb 4, 2013 @ 12:02 PM

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Topics: e-mail, Multifunction Printer, Scanning, MFP, Document, Kyocera copier, Kyocera Canada

Software Tools Enhance Kyocera MFP Printer Performance [Video]

Posted by Lee Kirkby on Wed, Nov 14, 2012 @ 11:11 AM

When a decision is made to acquire an MFP printer most buyers focus their attention on the print or copy capabilities of the device.  Scanning is also one of the features which is seen to have value for some offices.

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Topics: Software, Multifunction Printer, document filing, software tools, Document, paper filing

Auto Feed Cross Cut Shredder Makes Privacy Control Easier [Video]

Posted by Lee Kirkby on Mon, Nov 12, 2012 @ 08:11 AM

Privacy is an issue for every organization.  One of the key tools for maintaining privacy compliance is shredding of paper documents as they are no longer needed.  With the introduction of a solid workgroup or whole office level document shredder which incorporates Auto Feed capabilities, Kobra makes this somewhat tedious task much easier.

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Topics: Document, Paper shredding, shredders

Workflow Module Adds More Productivity Power to SentryFile

Posted by Lee Kirkby on Fri, Aug 3, 2012 @ 07:08 AM

SentryFile Document Management has long been a superb solution for SMB and departmental clients who are looking for a way to easily and cost effectively manage their electronic and paper documents.

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Topics: technology tools, document filing, document management, Document, office document strategy

Everybody is Talking About Document Solutions

Posted by Lee Kirkby on Tue, Jul 31, 2012 @ 08:07 AM

Document solutions, document solutions, document solutions.  It seems like every webinar notice, every new product announcement and every article I see in the past few months is talking about document solutions.

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Topics: document storage strategy, document management, Document, office document strategy, Kyocera Canada

Improve Scanning Input Using Indexing Tools

Posted by Lee Kirkby on Tue, Jun 26, 2012 @ 09:06 AM

One of the issues that doing a large amount of scanning can create is getting the index information connected to the scanned document for storage.  The challenge created is to decide whether to simply use manual index entry using human operators or to build a more automated workflow which can capture the images and extract data from the scanned files and use it to index them for storage and retrieval.

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Topics: Scanning, document storage strategy, software tools, document management, Document