Recently I had this discussion with one of our clients who was complaining that their colour MFP service rate was too high. Of course rates are not set arbitrarily, they are based upon the real operating costs of the device being used.
Office Document Strategies Blog
In a recent e-mail survey I conducted, sent to over 700 SMB companies in the Hamilton, Burlington, Oakville corridor of Ontario Canada we found that document filing and retrieval was a serious problem.
I recently configured a workflow design for a client who is planning to use a multifunction printer (MFP) for document scanning to support a service work order application.
Most businesses are interested in reducing their documents printing and doing so in an environmentally friendly way. There are tools available with multifunction printers and some network printers that can help in this effort. Here are 6 tips for more Eco focused printing.
Office document strategies are constantly changing. In our office we receive hundreds of pages of new material each week telling us about new and exciting ways that the world of documents is changing. Some come from suppliers, some come from other blogs, some come from our experiences with clients and some come from electronic newsletters we consume.
Sometimes I find I could really use a portable document scanner. I have access to MFP based document scanning in the office so I can easily convert paper to electronic records and create PDF's of paper documents for e-mailing. There are times however when I really would like to have a small portable scanner that could be taken with me for travel or use at home.
For over 15 years I have sometimes felt like I was an evangelist as I quoted, configured and promoted document imaging in our area of Ontario, Canada. In the past couple of weeks I have been gratified to meet and talk to people who have really understood the benefits and are adoptees of the tool.
When looking at the users of document management (document imaging) technology one of the largest groups of adoptees are professionals. Business professionals like lawyers or accountants and personal professionals like doctors or dentists are learning that storing their records in paper format has become a tedious, risky and expensive process.
Businesses of all sizes can find postage machines or meters a useful tool. Their primary benefit is to provide security of a costly resource, stamps. The also can make sure that you use your postage efficiently, only putting the amount on each envelope that is needed, without over posting. Over posting even a few cents can lead to hundreds of dollars of unnecessary cost.
Interesting Yahoo Question posed the other day. What is confidential Paper Shredding? The common answer seemed to be -" Once a paper Document was shredded it is nearly impossible to reassemble."
Nearly impossible but doable with a lot of patience and tape-if the document was shredded with a strip cut shredder. Depending on the width size of the strip cut- just like a jigsaw puzzle-if someone desperately wanted to - unlike Humpty Dumpty the document could be put back together again.
When purchasing a Shredder you need to know what is being shredded and just how confidential the data on the paper (or electronic media) is. If it contains highly sensitive data- you need to get a Cross Cut Shredder- and the document will be shredded like confetti at a wedding. Cross cut shredders cut in different size "squares"- the smaller the "square" the higher the security value assigned to the shredder.
You also need to know who is shredding the data. If you are using an in-house shredder- and most offices should have a Shredder- and a policy for what is to be shredded- and what paper can be safely placed in a recycle box.