Office Document Strategies Blog

From Paper To Digital

Posted by Lee Kirkby on Wed, Jul 4, 2018 @ 07:07 AM

It is over twenty five years ago that our company started to actively work in the field of document management.  In the early days it was called document imaging as the primary technology involved using high speed scanners to scan and capture images of paper documents for long term storage and retrieval. 

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Topics: technology tools, document filing, document storage strategy, Hosted document management, data security, Kyocera Canada, digital filing

Shred My Documents And My Shredder Too

Posted by Lee Kirkby on Wed, Jul 19, 2017 @ 08:07 AM

The title of this blog is actually a quote from a client who brought his shredding and his old shredder into the Leppert office one day for shredding. His point was that his shredder was getting pretty long in the tooth and it didn't warrant repair so he thought he would just get it recycled along with his current need for shredding.  While this is kind of funny as shown in the attached picture it actually reflects a significant trend in office operations that has been underway for many years.

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Topics: cloud computing, Hosted document management, Paper shredding, shredders

Jurisdiction Is Important In Cloud Storage

Posted by Lee Kirkby on Wed, Oct 1, 2014 @ 07:10 AM

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Topics: cloud computing, Hosted document management, data security, Canadian Legislation

Your Documents and the NSA - minimizing risk for Canadians

Posted by Ian Leppert on Sat, Jan 18, 2014 @ 01:01 AM

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Topics: cloud computing, document filing, document storage strategy, document management, Hosted document management, docucapture, network backup, Canadian Legislation, network security, paper filing, Paperless office, Less paper office

Canadian Based Cloud Document Storage Is Needed

Posted by Lee Kirkby on Tue, Aug 27, 2013 @ 07:08 AM

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Topics: document filing, document storage strategy, document management, Hosted document management, Canadian Legislation

Floods,Derails, Storms & Power Outages Promote Document Management

Posted by Lee Kirkby on Tue, Jul 30, 2013 @ 07:07 AM

I have worked in the document management field, earlier called document imaging till some of the copier vendors grabbed that title, for almost sixteen years now.  In all that time I have never had as many enquiries about document management, scanning services, workflow and cloud electronic storage as in the past few weeks.

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Topics: cloud computing, document filing, document storage strategy, document management, Hosted document management, docucapture, office document strategy, paper filing, Paperless office, Less paper office

Pick The Right Document Management System to Meet Your Needs

Posted by Adrian Smele on Thu, Jun 13, 2013 @ 07:06 AM

There are hundreds of different document management systems that you can choose from when you decide to organize your filing into a structured system.  We often get clients asking us how they decide which one works for them without going crazy and taking way too much time researching to be worth the effort?

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Topics: document filing, document management, server software, Hosted document management, docucapture, Document

MFP Purchase Leveraged With Cloud Document Management For AP

Posted by Lee Kirkby on Thu, Jun 6, 2013 @ 08:06 AM

   One of the key areas of work that our clients count on us to perform is to right size and advise them on the network print devices they need for their businesses.  The trust us to understand their use and figure out the device and other tools that best fit their unique situations.

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Topics: document filing, Hosted document management, MFP, colour multifunction printer, paper filing

Degrees of Cloud For Your IT Network

Posted by Lee Kirkby on Fri, Nov 30, 2012 @ 09:11 AM

A traditional IT network is made up of a collection of servers, workstations, desktops and increasingly, mobile devices.  There will be printers, internal wiring, wireless routers, switches and some sort of backup capability.  This is commonly a USB drive in smaller systems and may include off site data storage over a remote connection in more sophisticated installs.

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Topics: Computer, Software, network server, cloud computing, server software, Hosted document management, network backup, IT network, IT support

Simplify Scanning With PinPoint Scan for Kyocera [Video]

Posted by Lee Kirkby on Tue, Nov 20, 2012 @ 14:11 PM

Most mfp printers will support scanning in one form or another.  Using SMTP protocols they can provide efficient scanning to folders on networks.  Unfortunately, with the increased concerns over network security setting up network scanning has become a more challenging process.

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Topics: Multifunction Printer, Scanning, document filing, Hosted document management, MFP