Office Document Strategies Blog

Time To Repair Or Replace Office Systems

Posted by Lee Kirkby on Wed, May 9, 2018 @ 08:05 AM

There are many tools which are used in an office which become part of the underlying work flow without anyone really being aware.  In many cases these are software tools which have become inherently integrated into the daily work of many employees.  

If you think of the basic categories of software tools there are some which can be kind of generic, like your office suite for example, and some which become very industry and company specific. 

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Topics: business processes, office technology, digital filing, automation

Foxconn And Sharp | Does It Work?

Posted by Lee Kirkby on Wed, Mar 9, 2016 @ 09:03 AM

Reports in the financial media in the first week of February have reported that Foxconn of Taiwan has entered into an agreement (about 90% certain) with Sharp to acquire the company for $5.5 billion.  This number is a real premium over the stated  book value of Sharp which has been under pressure due to losses.  

Foxconn on the other hand is a strong tech company which specializes in building product for other companies, most notably Apple iPhones.  The speculation of the value of Sharp to Foxconn is the knowledge and manufacturing capability of Sharp in screen tech which could be applied to future mobile devices and other displays.

Here's how the announcement has been covered:

In all of the coverage the focus of the discussions is the Sharp display expertise.  Of course Sharp has other businesses it is involved with, especially the print business which has been much speculated over the past few years to be a target to be spun off to others in the industry.
Will Foxconn continue to support the Sharp print business once it has operational control if the buyout goes through?  This is something which is not discussed as of yet.  The print division of Sharp was reportedly profitable while many of the other components of the company were losing money.  

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Topics: MFP, office technology

Xerox Resets | Does New Structure Lead To Improved Focus

Posted by Lee Kirkby on Wed, Feb 3, 2016 @ 08:02 AM

In 2009 Xerox made a large acquisition to be able to move to penetrate the technology outsourcing business on the computer and systems side.  Understanding that much of the growth of business technology systems business required a congruence between the hardware and print business and the network business that was connecting all the devices the strategy was to get a foot in both camps.  

On January 29th Xerox announced it was splitting into two public companies, one focused on document technology (the 'old' print business) and one on business process outsourcing by the end of 2016.  The two companies will be independent with two CEOs, two boards and separate business operations.  It essentially says that the combined strategy has not worked and that a different structure is needed going forward.

It is very interesting to look at this announcement in light of the split that HP has also undergone.  In the HP situation the decision was to create two companies with different market targets based upon size and business type.  HP Inc. retains the personal computer and printer business while a newly formed Hewlett-Packard Enterprise would focus on the services, server and storage businesses primarily focused on larger enterprises.

Whereas HP defined the new roles by market segment primarily by size keeping services and hardware in both new entities, it appears that Xerox has decided to keep its traditional hardware business in one company and spin the technology services business of into a new entity.

Of course both strategies have merit depending upon the strengths of the originating operations and there are businesses that have successfully rebuilt themselves like this before.  One which comes to mind is IBM which has transformed into almost exclusively a services business after selling off its hardware operations to Lenovo, first on the PC side and then in a subsequent deal on the server side as well.

What a new Xerox will end up looking like is anyone s guess at this point.  Will the retrenching of the traditional document focused print side stay as is or will it be able to make changes to compete in an area of business that is very different than it was only ten years ago.  

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Topics: Printer, office technology, it

Is A Paperless Workplace Not Doable?

Posted by Lee Kirkby on Wed, Jun 24, 2015 @ 14:06 PM

For many years businesses have been told that they can improve their processes by reducing paper use and going digital in their information flows.  For some reason the paperless workplace still does not seem to have traction in most businesses.  

Certainly there have been steps taken to reduce paper, often in places like invoicing and issuing of account statements.  Sometimes it has been in correspondence since the email has definitely overtaken the formal paper letter for much of the daily correspondence of most operations.  Even with these changes the paperless workplace does not seem to be entrenched however.

I sometimes talk about the less paper office instead.  It seems to me that this is achievable in most operations and with some effort it can lead to a substantial reduction in costs and also it can lead to a reduction in time expended carrying out daily transactions.

In a recent blog article John Mancini asks the question, "Is a paper-free workplace possible?". 

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Topics: business processes, Less paper office, office technology

Canadian SMB Firms Not Aggressive In IT & Technology Adoption

Posted by Lee Kirkby on Wed, Jun 17, 2015 @ 11:06 AM

Recent reports indicate that Canadian SMB firms could benefit from being more aggressive about adopting new IT and technology as a means to improve productivity and gain from leveraging these types of investments.

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Topics: technology tools, business processes, digital tools, office technology

Microsoft Announces New Security Features For Windows 10

Posted by Lee Kirkby on Wed, Apr 29, 2015 @ 08:04 AM

Microsoft is planning to release the commercial version of Windows 10 this fall.  Two days ago they released the Windows 10 Preview which will permit some users to test out the new system.

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Topics: data security, Windows 10, office technology

How Low Gas & Oil Leads To Higher Canadian IT Prices

Posted by Lee Kirkby on Wed, Jan 21, 2015 @ 08:01 AM

Every day that we currently go to the gas pumps to fill up we all are happy to see the relatively (best in over five years) gas prices we are experiencing in Canada.  The reasons given for the massive drop in prices usually hinge on the low oil prices which are currently the norm in world markets.

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Topics: technology tools, office technology, Canadian Pricing