Office Document Strategies Blog

MFP Purchase Leveraged With Cloud Document Management For AP

Posted by Lee Kirkby on Thu, Jun 6, 2013 @ 08:06 AM

   One of the key areas of work that our clients count on us to perform is to right size and advise them on the network print devices they need for their businesses.  The trust us to understand their use and figure out the device and other tools that best fit their unique situations.

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Topics: document filing, Hosted document management, MFP, colour multifunction printer, paper filing

Merging Document File Types Requires Document Management Strategy

Posted by Lee Kirkby on Tue, Apr 30, 2013 @ 07:04 AM

Most businesses today have a composite document collection they have to deal with. 

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Topics: document filing, document storage strategy, document management, Document, paper filing

Software Tools Enhance Kyocera MFP Printer Performance [Video]

Posted by Lee Kirkby on Wed, Nov 14, 2012 @ 11:11 AM

When a decision is made to acquire an MFP printer most buyers focus their attention on the print or copy capabilities of the device.  Scanning is also one of the features which is seen to have value for some offices.

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Topics: Software, Multifunction Printer, document filing, software tools, Document, paper filing

Index Structure Key to Document Management Retrieval Efficiency

Posted by Lee Kirkby on Tue, Oct 30, 2012 @ 09:10 AM

Document management systems (DM) are all about building more efficiency in the filing processes and filing access in an office.  Making the effort to install and learn the intricacies of document management is not a decision to be taken lightly.  On the other hand my experience in our work in the Burlington area tells me that doing so is inevitably a good one and can lead organizations to see a quantum leap in efficiency in their operations affected by document production, filing and retrieval.

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Topics: document filing, document storage strategy, document management, paper filing

Shredding Services in Burlington ON Show Interest in Privacy Control

Posted by Lee Kirkby on Sat, Oct 20, 2012 @ 10:10 AM

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Topics: document filing, Paper shredding, shredders, paper filing

Scanning Productivity Impacted by Paper Prep - Darn Post Its

Posted by Lee Kirkby on Tue, Oct 2, 2012 @ 08:10 AM

One of the services we provide is an outsourced scanning bureau for clients looking to convert their paper files to electronic records.  I have observed the process we apply to this busy part of our operation and one thing that becomes abundantly clear is that productivity in any scanning operation is seriously affected by the way paper files are created.

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Topics: Scanning, document filing, document storage strategy, paper filing, Less paper office

Password Protected Files Got You Down - Try Document Management

Posted by Lee Kirkby on Mon, Jun 4, 2012 @ 08:06 AM

One of my clients in Hamilton asked me for a solution for a problem she is having.  Her difficulty is that she has a large number of electronic files which she needs to keep secure and therefore she password protects the files when she creates them.  This becomes a problem as the number of files increases and she says she also always forgets the passwords she uses.  At the present time she does not have access to a document management system to solve her problem.

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Topics: document filing, document storage strategy, document management, Document, office document strategy, paper filing

8 Ways To Make Your Office Greener with Document Management

Posted by Lee Kirkby on Tue, May 29, 2012 @ 09:05 AM

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Topics: document filing, document storage strategy, document management, Document, cost of printing, paper filing, Environment, Less paper office

Too Many Fingers in the Paper Filing Cabinet- A Disastrous Recipe

Posted by Lee Kirkby on Fri, May 11, 2012 @ 10:05 AM

IAAP (International Association of Administrative Professionals) were in agreement…  Too many fingers in the paper filing cabinet equals lost files, wasted time and an overwhelming, aggravating and stressful mess.

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Topics: document filing, document storage strategy, document management, Document, paper filing

Professional Administrators Say Paper Filing Overwhelms Them

Posted by Lee Kirkby on Mon, Apr 30, 2012 @ 09:04 AM

Last night along with a couple of others from our office I participated in a Vendor Fair at a conference for the Administrative Professionals Association in our area.  The attendees at this event were administrators from a variety of organizations from both the private sector and the public sector throughout southern Ontario.

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Topics: document filing, document management, paper filing