One of the things we all know about our social media and internet activity is that it creates a large volume of data for the businesses who's tools we use.
Read MoreOffice Document Strategies Blog
Rapid Technology Changes Challenge Government Action
Posted by Lee Kirkby on Wed, Apr 13, 2016 @ 08:04 AM
Everyone knows that we live in a time of rapid technology change. This is especially true in communication technologies as the mobile revolution has built a whole new way to attack many activities.
Read MoreTopics: technology tools, privacy, Canadian Legislation, spam, Canadian IT
In our office we saw two new BYOD devices (Bring Your Own Device) show up after the holiday gift giving season. Not a lot until you work it out on a percentage basis and that is over 13% increase beyond the multiple of smartphones and tablets already being used. Over 50% of our employee group has some sort of device connected to our wireless for at least part of the work day.
Topics: tablet, video, privacy, IT network, network security, BYOD
Hosting Location Matters For Data Storage Using Cloud Applications
Posted by Lee Kirkby on Thu, Sep 29, 2011 @ 09:09 AM
There was a recent article published in ITBusiness.ca entitled Worries over Patriot Act drives NDP to cloud encryption.
Topics: document filing, document storage strategy, document management, Document, privacy, office document strategy, Canadian Legislation
Privacy Commissioner Damns Paper Records - Yes To Paperless Filing
Posted by Lee Kirkby on Wed, Jul 27, 2011 @ 09:07 AM
The recent news about the "lost" cancer reports that were sent to doctors around Ontario was the topic of some coverage on the CBC radio this morning. Why is this important? The story is really all about paperless filing.
Topics: document filing, document storage strategy, software tools, document management, Document, privacy, Canadian Legislation
Your Paperless Office and Document Management (Video)
Posted by Lee Kirkby on Tue, Jul 26, 2011 @ 08:07 AM
This video outlines the issues and some tips to understand as you look to embrace the convergence and move into a more electronic filing system.
Understand the trends in the office which make it feasible to build a single system which works with your traditional paper structures and takes advantage of the advances which make electronic capability easier and lead to a better ROI.
Topics: document filing, document storage strategy, document management, Document, privacy, office document strategy
Hamilton and Burlington Copier Document Security
Posted by Lee Kirkby on Mon, May 31, 2010 @ 14:05 PM
- some have made removable hard drives available as options
- all major manufacturers offer some form of security option which will provide levels of encryption and file removal
- there are reformating options which are available through the service settings on machines which will overright the hard drive and return the device back to factory settings.
- at minimum we reformat drives at the end of a lease and return the multifunction copier back to factory specs.
- for some brands we can remove the hard drive from the device, connect it to a computer and use drive overwrite software to wipe the data more securely.
- for clients who have concerns about security during the active use of the device we will configure equipment with the encryption options available from our suppliers, Kyocera, Samsung and Ricoh.
- if clients are exceptionally concerned about the potential of data on hard drives then we will offer to the client the ability to "buy" the hard drives from the device and we will put new drives into the device before returning. The costs of this option will vary depending upon how the manufacturer has dealt with their hard drive design. In some instances the drives have proprietary boot formats and are only available from the vendor leading to a more costly replacement.
Topics: Multifunction Printer, Document, Copier, colour multifunction, privacy, colour multifunction printer
Paper Shredding is an Important Part of Privacy Strategy
Posted by Lee Kirkby on Mon, Apr 26, 2010 @ 11:04 AM
With the increasing concerns about personal and corporate privacy a properly designed paper shredding plan is necessary for all sizes of offices. Long gone are the days when any business can afford to throw documents in the waste without being sure they are destroyed in a secure fashion.
Topics: privacy, Paper shredding, shredders