Office Document Strategies Blog

Electronic Filing in Burlington Saves Time and Money

Posted by Linda Painter on Fri, Jun 25, 2010 @ 10:06 AM

                   How many filing cabinet drawers do you have in your office?  Go ahead and count them. 

                        Did you count them all? Do you have a drawer in your desk with filing? Did you count that one? What about the one where you store all of your e-mails? Many people think they don't think they have an electronic document management filing system - but have actually started one by filing all of their e-mails in folders on their computers.

What's the difference between the files stored in "the filing cabinet" and the one stored in your e-mail.  The first thing I think of is accessibliity . Who's got access to the material - and who should have access to the material.  

A properly setup electronic Document Filing System would allow all documents, records,pictures, correspondence to be shared amongst the authorized employees and save an enormous amount of time searching for files or folders that have been misfiled, misplaced or just residing on someones' desk.  Stack of filing cabinets    What do you think a four drawer filing cabinet will cost by the time it reaches it's full capacity taking into account not just the paper but additionally the time, staff, resources, photocopying, toner, folders and stationary?  According to Xerox it will cost £15,000 (which converts to over $22,000) to maintain one four drawer cabinet. Now how many 4 drawer filing cabinets do you have in your office.  Do you back them up every night to protect your data?

Is it time to start looking at an electronic filing system?  Do you have any idea of what one would cost?  What is your guess?  $500, $1000, $2500, $5,000, $10,000, $20,000 +?

Who has looked at it?

 Linda P 

What is your excuse for not considering electronic filing:  Here's 10 you can consider.... tell us which one you like best!   You can use it whenever the question comes up.



Topics: document filing, document management, office document strategy