Office Document Strategies Blog

5 Reasons Document And Information Retention Systems Are Key

Posted by Lee Kirkby on Wed, Sep 19, 2018 @ 07:09 AM

In the current world space for electronic storage seems unlimited.  Unlike the days when everything a business did was held in paper and stored in files in cabinets today's offices hold massive amounts of information on individual computers, on network servers, in cloud storage sites and sometimes if they are current on technology in organized electronic storage systems. 

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Topics: digital filing, Paperless office, paper filing, document management, document storage strategy, document filing

From Paper To Digital

Posted by Lee Kirkby on Wed, Jul 4, 2018 @ 07:07 AM

It is over twenty five years ago that our company started to actively work in the field of document management.  In the early days it was called document imaging as the primary technology involved using high speed scanners to scan and capture images of paper documents for long term storage and retrieval. 

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Topics: digital filing, Kyocera Canada, data security, Hosted document management, document storage strategy, document filing, technology tools

The Document Digital Flip Flop

Posted by Lee Kirkby on Wed, Apr 19, 2017 @ 08:04 AM

Business processes have long been paper dominated systems.  Until the advent of computerized process systems some time ago everything that drove the operations of most businesses relied on pieces of paper to flow within and outside of a business for it to succeed.

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Topics: digital filing, Document, document filing, document management, document storage strategy

Automated Accounts Payable And Invoice Processing Generate Savings and Gain Productivity

Posted by Lee Kirkby on Wed, Aug 31, 2016 @ 18:08 PM

One of the great benefits of technology available to businesses today is being able to automate what was commonly a routine process which in a manual paper based world has taken extra time.  

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Topics: AP Automation, cloud computing, business processes, paper filing, running costs, document filing, digital tools, software tools, workflow processes, Paperless office, Less paper office, Scanning, document storage strategy

Document Management Is Not About Scanning But Retrieval

Posted by Ian Leppert on Wed, Aug 19, 2015 @ 08:08 AM

Virtually every multifunction printer (MFP) that is sold today has the ability to scan documents.  For many purchasers this scanning capability is one of the attractions about doing an upgrade to a new device.  They see it as at least the first step to doing some sort of document management and reducing their dependence upon paper files.

The first step in document management.

They are right, it can be a good step but I suggest it is not the first one.  Capturing paper documents through scanning is certainly part of the process which can lead to returns. Storing computer generated documents internally is also a great part of the process. Both of these are components to a well designed document management system.  They however are NOT the first step.

The real first step:  

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Topics: document filing, document management, MFP

Every Business Affected By Digital Disruption | 9 To Watch

Posted by Lee Kirkby on Wed, Feb 11, 2015 @ 08:02 AM

Every business has been affected by the disruption of business practices which the digital revolution of the past twenty years has created.  Virtually every aspect of operations have been affected by the changes in technology and latterly in communication which has been fostered by the low cost of computing power, the creation of portable instant communications and the world wide spread of easy access to information,

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Topics: document filing, business processes, digital tools

Desktop Document Scanning Can Facilitate Your Work

Posted by Lee Kirkby on Wed, Jan 7, 2015 @ 08:01 AM

Scanning is a popular tool in most businesses.  There are several ways to attack the need for scanning and each has its purpose and benefits. One of the methods which often gets over looked in the office due to the preponderance of network scanning tools around is desktop document scanning.

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Topics: Scanning, document filing, document storage strategy, Kodak, Fujitsu, paper filing

Document Imaging A Study in Many Names

Posted by Lee Kirkby on Sat, Dec 27, 2014 @ 10:12 AM

In the past two decades the field of document imaging has evolved through many forms.  When I first started out in this area it was simply known as Imaging.  This typically meant the use of a production

 level scanner to capture paper files and then store them into a structured electronic filing system for archive and potentially for later reuse through a search tool. 

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Topics: document filing, document storage strategy, document management, business processes

Rented Production Scanner + Student Intern = Savings On Paper Filing

Posted by Lee Kirkby on Wed, Nov 19, 2014 @ 08:11 AM

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Topics: document filing, Kodak, document management, document storage strategy, paper filing

5 Business Process Challenges That Could Have Been Avoided

Posted by Lee Kirkby on Wed, Sep 10, 2014 @ 11:09 AM

One of the frustrations we experience is when we see clients doing things that could have been avoided with a little consultation in advance and with some pre planning.  Since our role is helping clients to avoid issues with their critical business documents, when we see them facing problems we know could have been solved with some simple and early action, it is frustrating.

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Topics: document filing, network backup, document management, document storage strategy, network server, server software, business processes, data security