Office Document Strategies Blog

10 Steps To Your Business Covid-19 Relief Plan

Posted by Ian Leppert on Wed, Apr 1, 2020 @ 07:04 AM

Need to setup your remote office?

Working from home and wondering how to get access to your PC?

You can use the technology used by our IT to remotely support our clients. - get unattended access to key computer resources - flat rate setup and remote assistance to connect to the computers that are key to running your organization remotely, while you work from home - your bookkeepers, controllers, or production system or control PC's -
    1. up to 150 PC's can be set for unattended access and remote control per user account (only 1 can access at a time but you can purchase additional concurrent seats if needing more) $69.95 /mo including ongoing help desk support plus one time remote setup fee of $95.

Give remote access to your users to their PC's or company network servers or resources:

We can create and configure a VPN (Virtual Private Network) and show you how to connect and enable Remote Desktop access to your Windows PC's using free RDP tools (Remote Desktop Protocol) - control your PC as if sitting right at your desk - We configure your router and up to 10 users and Desktops for $495.

Need temporary equipment for setting up your Home Office(s)?

We have what you need: Printers, MFP's, Scanners and Mailing/Postage machines for short term rental or lease over 1 year with no payments for first month (preserve your cash flow). In the case where your Bookkeeper is now working from home and does not want to  risk going to the Post Office. Rent a Postbase Mini for under $20 a month and have the convenience of downloadable postage when needed and a built in scale so you don't waste money on over postage.

Printer rentals include initial setup and all necessary toner for $75 month / MFP's from $95 month. Scanners from $69 month.

Now is a great time to work on going paperless! 

You have thought about it, get help from an expert with best practices.

Have time on your hands or facing choice of laying off an employee but don't want to?

Use the recently announced government wage supplements and keep that employee to work on your paperless project while getting up to 75% of their salary covered. Rent a scanner and receive a free virtual file Cabinet in our docUcapture Cloud based document management and storage system for the next 6 months.

Still need faxing? But can't now that you are working from Home?

Worried about going into your office to collect them, or trying to figure out how you can send faxes when your office is closed without access to your fax device?

We can help - You can send faxes from Outlook using our Cloud faxing solution. We can Fax enable your Mobile phone, Tablet, or PC devices to send and receive faxes easily from anywhere with any device or software that can send an email.

Request a 60 day trial to test it out!

Need to still receive faxes? We can port (temporarily move) your Office fax number to forward to our Cloud service, never lose or miss a fax again and get all your faxes directly to your email via convenient PDF.

Working from home but don't have all your Office Apps with you?

Don't want to spend $100's of dollars to buy Microsoft Office?

Microsoft is helping business with a free Trial to Office 365 Enterprise. They have extended it from 30 days to 6 months to help businesses affected by Covid-19. Get access to what you use at work on your Home PC.

We can help you update to the Office 365 suite so you can use all of the Office Apps on up to 5 devices per user, with full access to Outlook, Word, Excel, PowerPoint and more - free for an initial 30 days.

On premise Email not letting you work remotely? We will provide 1 to 1 assistance to get you up and running or transition and migrate your old school email systems - call for pricing.

Need to communicate and collaborate with all your Team Members?

Do it using a free Trial of Microsoft Teams - “full meetings, collaboration and workflow capabilities,”  including Video and screen sharing for presentations or remote work meetings. 

This is actually part of the Office 365 Trial https://www.pcworld.com/article/3530374/microsofts-solution-for-covid-19-is-a-free-teams-subscription-for-six-months.html

Teams logo

We'll help you get started, set up your users and train you to be productive in 5 days or less.

Shred that old stuff while there is downtime!

While you are prepping for scanning go thru and sort thru your old paper documents and prepare them to scan or shred.

  • Take a few boxes home or send some to employees working remotely to keep them busy.
  • When you have paper ready we will come and and pick it up while maintaining social distancing .
  • call us when it is ready for pickup - put it on your porch and we will co-ordinate the hand off with no physical human interaction needed.
  • Flat rate pickup for first box is $29.95 add up to 5 more boxes at $19.95 per box for shredding - when done we email you a certificate of destruction to prove it is complete.

Remote Power Management for key devices

Save yourself a 'power trip' to your office if you need to recycle the power to a device in your office remotely Want to remotely turn devices back on if power went out or they become unresponsive?

We can help - low monthly fee includes our assistance as needed to provide 1 click restart to power up your key devices in the office, recycle your server, your router, your PC - even a sump pump could be controlled  https://www.datto.com/networking/managed-power

Try the popular meeting tool for work at home teams: Zoom

A Zoom membership comes along with the Microsoft TEAMS subscription FREE for 6 months.

Final thoughts

While every organization has been challenged with the COVID-19 pandemic either by being overwhelmed dealing with personal risk challenges that no one anticipated or by trying to maintain operations in the face of massive odds, there are a few things that can work for most to help them survive.  Nothing is business as usual.  Everything is adapted to the new reality for at least some time.

We have been hit with the same challenges and are working every day to protect our employees, families and clients as well as we can.  Some of the ideas we offer may be new to you or may not be totally understood.  That's OK.  Call and we will be happy to explain what might work for you.

No matter what.  Please be careful, follow the directions of the health care experts and stay safe. 

Ian L

DocUcapture - Canadian based Document file storage

Topics: office technology, digital filing, IT connectivity, Microsoft