Office Document Strategies Blog

5 Reasons Document And Information Retention Systems Are Key

Posted by Lee Kirkby on Wed, Sep 19, 2018 @ 07:09 AM

In the current world space for electronic storage seems unlimited.  Unlike the days when everything a business did was held in paper and stored in files in cabinets today's offices hold massive amounts of information on individual computers, on network servers, in cloud storage sites and sometimes if they are current on technology in organized electronic storage systems. 

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Topics: document filing, document storage strategy, document management, paper filing, Paperless office, digital filing

From Paper To Digital

Posted by Lee Kirkby on Wed, Jul 4, 2018 @ 07:07 AM

It is over twenty five years ago that our company started to actively work in the field of document management.  In the early days it was called document imaging as the primary technology involved using high speed scanners to scan and capture images of paper documents for long term storage and retrieval. 

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Topics: technology tools, document filing, document storage strategy, Hosted document management, data security, Kyocera Canada, digital filing

Time To Repair Or Replace Office Systems

Posted by Lee Kirkby on Wed, May 9, 2018 @ 08:05 AM

There are many tools which are used in an office which become part of the underlying work flow without anyone really being aware.  In many cases these are software tools which have become inherently integrated into the daily work of many employees.  

If you think of the basic categories of software tools there are some which can be kind of generic, like your office suite for example, and some which become very industry and company specific. 

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Topics: business processes, office technology, digital filing, automation

The Document Digital Flip Flop

Posted by Lee Kirkby on Wed, Apr 19, 2017 @ 08:04 AM

Business processes have long been paper dominated systems.  Until the advent of computerized process systems some time ago everything that drove the operations of most businesses relied on pieces of paper to flow within and outside of a business for it to succeed.

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Topics: document filing, document storage strategy, document management, Document, digital filing

Datto Drive A New Secure File Share Service

Posted by Lee Kirkby on Wed, Nov 30, 2016 @ 08:11 AM

If you have been a user of DropBox, Google Drive, Boxx etc. then you should look at Datto Drive right away.

Sign Me Up For DATTO DRIVE

As part of their introductory offer the first 1 million signups will receive one year's access to 1Terrabyte of storage FREE.  This permits substantial use of the service to easily test whether your need is worth considering a paid subscription thereafter available at a low $10 month for unlimited users after first year.

There are many file sharing services available that start as a primarily consumer focused product and which can expand into a business and enterprise solution.  For most of these there are limitations built in either from a cost or a security based approach.  In addition for Canadian based businesses there are concerns with data jurisdiction since being able to specify where you data is stored is not necessarily one of the features of most of them.

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Topics: data security, digital tools, digital filing

Implementing Good Information Governance

Posted by Lee Kirkby on Wed, Jun 1, 2016 @ 08:06 AM

When I started in the Document Management field the common term for the practice of capturing paper records and converting them to digital images was simply document imaging.  While the process involved in doing the conversion seems pretty simple in today's terms back twenty some years ago it was seen as a miraculous change in office environments.  

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Topics: Scanning, document management, docucapture, digital filing

Cloud Document Management Fights Crypto Ransomware

Posted by Lee Kirkby on Wed, Apr 27, 2016 @ 09:04 AM

One of the most insidious kinds of spam and malware that is currently active around the world is what is known as Cryptoware or Ransomware.  This attack gets users to open a type of malware which starts working on the user's workstation to attack files with extensions from common document type software.  

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Topics: docucapture, IT network, IT Scams, digital filing