Office Document Strategies Blog

Professional Mail Room With FP Postbase 130.130D

Posted by Joanna Wallace on Thu, Jan 18, 2018 @ 14:01 PM

Mail room operations can be affected by many things but probably the most challenging for busy ones is the handling of mail runs which has various sizes and weights of items.

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Topics: postage machine, meter rentals, mailing machines, mailing equipment, Mailing, Postage, Postage meter

Folder Inserters | Selecting The Right Fit

Posted by Joanna Wallace on Wed, Mar 22, 2017 @ 07:03 AM

Folder Inserters are a category of mailing equipment that too many potential users either don't know about or don't understand.  For organizations with a need for repeated mailings in medium to large volumes they can be a substantial time and cost saving solution. 

Here's a quick summary of some of the things to consider when looking them over.  

Important Questions

How many different jobs am I going to need to set up for?

What is the highest amount of sheets I am going to insert into one envelope?

  • I need to insert adverts that are half page like a coupon (this will require a 2nd feeder called an insert feeder tray) - put it on your want list
  • I need to insert a second full sheet advert after perhaps an invoice (this will require a 2nd full feeder tray) - Perhaps a third as well
  • My confidential invoices are more than one page what are my choices here as to folding and inserting?
    • Check – Is your printer OMR or BCR (optical mark recognition) capable? (This is the process of capturing human-marked data these barcodes can tell the folder inserter how many pages need to be put together for the one envelope.) Very important for confidentiality and security especially when pages are various sizes coming from different feeders. If this is the case you need to make sure the folder inserter is “OMR” capable as well. You also want to ask how the folder inserter “COLLATES” (In printing, the term Collate refers to the gathering and arranging of individual sheets or other printed components into a pre-determined sequence. Basically, Collating creates consistent, logical sets from multiple parts.)  This means the pages are pulled separately then folded in order together. You also want to make sure your adverts can get nested within or folded on their own.
    • If you manually separate your invoices you may want to staple together to avoid wrong information going into an envelope so your question is, will the folder inserter take “STAPLES?”

I have several different size envelopes and the address location varies -How does this work?

  • How many different folds can the folder do that will assure the address is shown properly in the envelope window
  • Make sure you understand what machineable envelopes are so you don’t create an issue when folding and inserting (example the dreaded invitation style envelopes)= non machineable
  • How user friendly is the machine to be able to set this up if a job changes or does that require a service call.
  • As a vendor, (Leppert Business Systems), we always request samples to test all the client's materials to make sure they meet the unit's specifications. This also stops clients from finding out after the fact the machine can’t do the job it was bought to do.

How do I figure out how robust a machine I need?

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Topics: Mailing, mailing equipment

Applying Folder Inserter Technology To Volume Mailing

Posted by Lee Kirkby on Wed, Feb 22, 2017 @ 17:02 PM

One of the common tedious roles in offices is the folding, inserting and processing of larger volumes of mail.  A big instance of this is with payroll systems where paper cheques are used and where information inserts need to be added to each envelope.

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Topics: Mailing

Buying a Postage Meter In Canada - Three Choices

Posted by Lee Kirkby on Fri, Aug 26, 2016 @ 00:08 AM


If you are buying or renting a postage meter in Canada you essentially have three choices of manufacturer.  Many people think that there is only one meter rental company authorized to sell postage equipment in Canada.  In fact there are three companies who are the manufacturers of equipment and who have approval from Canada Post for providing postage meters.  These companies in alphabetical order are:  Francotyp-Postalia Canada, Neopost Canada and Pitney Bowes Canada.

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Topics: Postage meter, postage rates, postage machine, mailing equipment, Mailing, meter rentals, Postage, postage machines, mailing machines

No Postage For You - Two

Posted by Joanna Wallace on Tue, Mar 15, 2016 @ 12:03 PM

The Guide to Postage Meters Canada – “No Postage for you”

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Topics: Postage meter, Mailing, Postage

2016 Canadian Postage Rates | Questions Abound

Posted by Lee Kirkby on Wed, Jan 13, 2016 @ 07:01 AM

In July 2015, Canada Post announced new proposed postage rates for implementation effective January 11 2016.  There are always several components to a postal rate change as there are many categories of rate.  

The rate most commonly looked at is the single stamp rate which is currently $1.00 per stamp, unchanged from the previous rate.  In the July announcement Canada Post proposed to increase the bulk purchase rate (the way many people buy stamps in bundles of 10 or more) from $0.85 to $0.90 effective with the new rates.  

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Topics: postage rates, Mailing, Postage

Manufacturer Decertifies Postage Machines Declaring Them Obsolete

Posted by Joanna Wallace on Wed, Nov 4, 2015 @ 07:11 AM

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Topics: Postage meter, Mailing

Guide To Postage Meters Canada |Contract Terms 2015

Posted by Joanna Wallace on Wed, Oct 21, 2015 @ 08:10 AM

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Topics: Postage meter, mailing equipment, Mailing, Postage

Guide To Postage Meter Canada - 2015 Second Edition

Posted by Joanna Wallace on Wed, Sep 30, 2015 @ 08:09 AM

One of the documents that is most frequently referenced from our collection of office document tools is the Guide to Postage Meters Canada.  This document outlines many of the hidden and confusing practices of the postage meter industry.

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Topics: Postage meter, Mailing, Postage, postage machines

Using Postage & Mail Is A Good Small Business Strategy

Posted by Lee Kirkby on Wed, Aug 12, 2015 @ 07:08 AM

In our increasingly electronic society we often forget to think about some of the other options which may be available for contacting our customers and prospective clients.  Mail is one of those strategies which can often be over looked.  In many businesses the postage system is forgotten simply because it takes a different effort to make use of it.

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Topics: Mailing, Postage