Office Document Strategies Blog

Lee Kirkby

Recent Posts

The Guts of Your Postage Meter May Be Costing You Big $'s!

Posted by Lee Kirkby on Mon, Feb 10, 2020 @ 15:02 PM

Hidden within your postage meter contract there may be clauses which are costing you big dollars and you may not be noticing.

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Topics: Postage meter, postage rates, mailing equipment, postage machine

Fax Not Dead Yet

Posted by Lee Kirkby on Wed, Feb 5, 2020 @ 06:02 AM

Fax is the digital leading technology of the 80s and 90s of the last century.  In today's environment of instant communication in multiple forms it is hard to remember how revolutionary and process changing the popular use of fax became.

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Topics: workflow processes, Fax, office technology

Entering The Third Decade Of The Century

Posted by Lee Kirkby on Wed, Jan 8, 2020 @ 06:01 AM

For many of us it is hard to imagine that we are now into the third decade of the 'New" century.  If your career started prior to 2000 a lot of your ideas, systems and processes mentally were probably shaped by a very different way of doing things than we now experience.  For those who only know the world of the 21st century the contrasts are not as great but even for them much has changed in the last 20 years.

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Topics: business processes, Canadian Legislation, office technology, Canadian IT

Collaboration Software Can Change Work Processes

Posted by Lee Kirkby on Wed, Dec 4, 2019 @ 06:12 AM

Most businesses operate with the need for multiple people to participate in many areas of the operation and to share documents, data and procedures.  In many offices the tool for sharing info and documents is email. We are all familiar with long email trails where notes or documents get circulated, commented on and sent on to others or worse still replied to "all". 

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Topics: business processes, office technology, Microsoft

Windows Server 2008 End Of Life | Time To Upgrade

Posted by Lee Kirkby on Wed, Nov 20, 2019 @ 08:11 AM

Microsoft has announced that Windows Server 2008, Version 1 and Revision 2, will no longer be receive critical updates and support options except in very specific circumstances as of January 14, 2020.  Of course at that time this server package will be at least 11 or 12 years old and it is not unreasonable to expect that users upgrade to newer and more robust and serviceable server software.  When you re

alize that the underlying OS for Server 2008 (1) was Vista and for Rev(2) Windows 7 it is easier to see why changes might be in order.  

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Topics: server software, IT support, network security, it security

Physical Security Still Important In Protecting Data

Posted by Lee Kirkby on Wed, Oct 23, 2019 @ 07:10 AM

Given the massive amount of discussion that everyone hears about cyber security sometimes the physical protection of data is overlooked when considering the importance of the information every business holds.  This is a natural occurrence since so much of what is stored is done so in electronic formats.

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Topics: Paper shredding, shredders, cyber security

October Is Cyber Security Month In Canada

Posted by Lee Kirkby on Wed, Oct 9, 2019 @ 07:10 AM


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Topics: Canadian IT, encryption, ransomware, malware, it security, cyber security

Burlington Business Can Embrace ECO Solutions

Posted by Lee Kirkby on Wed, Sep 4, 2019 @ 07:09 AM

Businesses are always looking for ways to improve their operations and often it takes a bit of guidance to point them in the right direction to make change.  Burlington businesses have the opportunity to tap into resource guidance through which can help them reduce costs while also helping the planet at the same time.   

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Topics: Customer service, Less paper office, digital filing

Inhouse Bates Stamping Using MFP Capabilities

Posted by Lee Kirkby on Wed, Aug 21, 2019 @ 07:08 AM

One of the processes that is commonly used in the assembly and production of court ready documents is called Bates Stamping or Bates Numbering.

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Topics: business processes, Kyocera Canada, automation

The Speed Of Your Printer Can Matter

Posted by Lee Kirkby on Wed, Jul 3, 2019 @ 07:07 AM

There was a time when just getting a printed page from computer output was seen as a fantastic feat and how long it took to do so really was okay as long as it happened.  The glory dark ages of printing and computer generated output are long over and today people expect almost instant output when they hit the print button.

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Topics: total cost of operation, Multifunction Printer, MFP, Printer, Colour printer, colour multifunction, cost of printing, Kyocera copier