Office Document Strategies Blog

Electronic File Storage - the Range of Options

Posted by Lee Kirkby on Tue, Apr 24, 2012 @ 09:04 AM

I have been involved in configuring and supporting electronic filing in southern Ontario for almost fifteen years.  In the past few months I have been pleasantly surprised to have more people inquiring about electronic file storage.  I think one of the reasons that it is more acceptable for people to consider a less paper storage option is because they are becoming familiar with personally focused online file storage options.

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Topics: document filing, Document, document management, document storage strategy, Hosted document management, Less paper office

Types of Scanners For Paper Capture - 9 Considerations

Posted by Lee Kirkby on Fri, Apr 20, 2012 @ 11:04 AM

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Topics: Scanning, Kodak, document management, document storage strategy, Fujitsu

Types of Scanners to Consider For Your 'Less Paper Office'.

Posted by Lee Kirkby on Wed, Apr 11, 2012 @ 07:04 AM

There are several options for the type of scanner you need to match your document management system choice and improve your ability to have a 'less paper' environment.  Scanners come in several basic groups and they range in cost from the low hundreds of dollars to many thousands of dollars.

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Topics: Document, Scanning, document filing, Document, document management, document storage strategy

Hosted Document Management is the Easy Way to Go

Posted by Lee Kirkby on Fri, Mar 30, 2012 @ 05:03 AM

Hosted document management is the right solution for you if you have most of the following characteristics.

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Topics: Document, document filing, document management, document storage strategy, Paperless office, Hosted document management

Strengthen Your Burlington Business With Document Management

Posted by Lee Kirkby on Mon, Mar 12, 2012 @ 11:03 AM

For the last fifteen years I have been involved in the design, setup and sales of document management systems as part of my work in our business here in Burlington.  During that time there have been weeks when we would not be able to engender any interest in this enabling technology.  What seemed to us to be such a 'no brainer' was just not high on very many business agendas.

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Topics: Document, document filing, Document, document management, document storage strategy, Hosted document management, docucapture

In-house or Hosted Document Management System - How To Decide

Posted by Lee Kirkby on Wed, Feb 29, 2012 @ 09:02 AM

There are two basic ways to establish a document management system for your office.  You can acquire and install an in-house system or you could contract for a hosted document management solution.  The choices for each of these are varied and there are hundreds of packages each with their own features to choose from.  In the end it is about what system provides you with access and security for your documents.

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Topics: document filing, document management, document storage strategy, Hosted document management

Profiling SentryFile Web Based Document Management

Posted by Lee Kirkby on Mon, Jan 30, 2012 @ 09:01 AM

There are hundreds of document management software packages available.  Deciding which is the right one for your business can be a challenge.  Sentryfile document management is a package which has been well tested in the market as it has been used in many varied businesses for well over a half a dozen years.  The latest version of the software, version 5.17 is an incremental upgrade built upon a major revision about four years ago.

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Topics: Software, document management, document storage strategy

Document Storage Clean Up is a Necessity - 7 Reasons Why.

Posted by Lee Kirkby on Sat, Jan 28, 2012 @ 10:01 AM

Most businesses spend little time doing clean up on their document storage systems.  This is especially true of electronic data but also true of paper records as well.

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Topics: Document, document filing, Document, document management, document storage strategy

Social Media Affects SMB Office Document Strategies

Posted by Lee Kirkby on Tue, Jan 24, 2012 @ 14:01 PM

If you ever wondered whether social media and the dissemination of information through blogs and electronic newsletters has value and impact the recent actions which have led to the 'parking' of the SOPA and privacy legislation in the US proves that it does.

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Topics: document filing, document management, office document strategy, document storage strategy

SMB Operating Choice Affects MFP Ability For Scanning

Posted by Lee Kirkby on Thu, Jan 19, 2012 @ 07:01 AM

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Topics: Software, MFP, Multifunction Printer, Scanning, document filing, document management