I have been involved in configuring and supporting electronic filing in southern Ontario for almost fifteen years. In the past few months I have been pleasantly surprised to have more people inquiring about electronic file storage. I think one of the reasons that it is more acceptable for people to consider a less paper storage option is because they are becoming familiar with personally focused online file storage options.
Office Document Strategies Blog
There are several options for the type of scanner you need to match your document management system choice and improve your ability to have a 'less paper' environment. Scanners come in several basic groups and they range in cost from the low hundreds of dollars to many thousands of dollars.
Hosted document management is the right solution for you if you have most of the following characteristics.
For the last fifteen years I have been involved in the design, setup and sales of document management systems as part of my work in our business here in Burlington. During that time there have been weeks when we would not be able to engender any interest in this enabling technology. What seemed to us to be such a 'no brainer' was just not high on very many business agendas.
There are two basic ways to establish a document management system for your office. You can acquire and install an in-house system or you could contract for a hosted document management solution. The choices for each of these are varied and there are hundreds of packages each with their own features to choose from. In the end it is about what system provides you with access and security for your documents.
There are hundreds of document management software packages available. Deciding which is the right one for your business can be a challenge. Sentryfile document management is a package which has been well tested in the market as it has been used in many varied businesses for well over a half a dozen years. The latest version of the software, version 5.17 is an incremental upgrade built upon a major revision about four years ago.
Most businesses spend little time doing clean up on their document storage systems. This is especially true of electronic data but also true of paper records as well.
If you ever wondered whether social media and the dissemination of information through blogs and electronic newsletters has value and impact the recent actions which have led to the 'parking' of the SOPA and privacy legislation in the US proves that it does.