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Business processes have long been paper dominated systems. Until the advent of computerized process systems some time ago everything that drove the operations of most businesses relied on pieces of paper to flow within and outside of a business for it to succeed.
Read MoreTopics: document filing, document storage strategy, document management, Document, digital filing
One of the challenges for organizations wishing to use cloud services for their computing from a Canadian base has been the access to appropriate services based in the Canadian political jurisdiction. This has been especially true when considering Microsoft cloud services as up to now there were no Canadian based data centres run by Microsoft.
Read MoreTopics: Document, data security, Canadian Legislation, Canadian IT
One of the things that often happens when office equipment leases come to an end, or when older equipment is being replaced, is a simplistic replacement process gets used. This can be a mistake if the time is not taken to step back and do a process review to ensure that the replacement optimizes the potential for business gains.
Topics: technology tools, Scanning, document filing, document storage strategy, software tools, document management, docucapture, Document, business processes
Topics: workflow processes, document management, Document, business processes
Recent reports have outlined the failure of security of an unencrypted hard drive from the Federal Privacy Commissioners Office, as outlined in a recent article from IT World Canada. It appears what happened is a portable hard drive that was connected to a server went missing during an office move to a new location. Embarrassing and potentially a high security risk situation caused by simple human error.
Topics: cloud computing, document storage strategy, Document, network backup
Topics: document filing, document storage strategy, document management, Document, paper filing, Less paper office
Sometimes I find that clients and potential clients don't always appreciate how critical document flows are to their businesses. Often printing documents and handling of electronic documents just become part of the background noise in busy offices.
Topics: document filing, document storage strategy, Document, office document strategy, paper filing, Paperless office
Multifunctional printers or devices (MFP or MFD - you pick which term you like best) are remarkable things. At times you think they can actually think for you with the capabilities they offer. There is a down side to this as well when we are trying to configure them for clients.
Topics: Multifunction Printer, software tools, MFP, Document, Fax
There are hundreds of different document management systems that you can choose from when you decide to organize your filing into a structured system. We often get clients asking us how they decide which one works for them without going crazy and taking way too much time researching to be worth the effort?
Topics: document filing, document management, server software, Hosted document management, docucapture, Document
Topics: document filing, document storage strategy, document management, Document, paper filing
This blog discusses ways to optimize and improve the management and production of documents used in your business.
Business documents and their content - whether paper or electronic, are the repository of corporate knowledge which underpins all of the functions of commerce. Using them well can have a significant impact on your success.
