Office Document Strategies Blog

Buying and Using Your Next MFP for Burlington and Hamilton SMB's

Posted by Lee Kirkby on Tue, Jul 6, 2010 @ 13:07 PM

  Sometimes we come across some great articles which offer real value to others.  Recently I was reading the blog of a colleague called Art Post who is a sales professional in the office document strategies industry.  He is located in New Jersey.  His two recent blog articles are so timely and right on the mark, that I though it would be worthwhile for our readers to be directed to them.

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Topics: Multifunction Printer, MFP, Copier, office document strategy

Going Green In Office Document Strategies

Posted by Lee Kirkby on Tue, Jun 29, 2010 @ 12:06 PM

The Green revolution is getting well entrenched in many offices. How many times have you seen the e-mail footer that says, "Save some trees.  Please don't print this e-mail unless absolutely necessary."

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Topics: Multifunction Printer, document management, MFP, Document, Printer, toner, office document strategy, Office

Electronic Filing in Burlington Saves Time and Money

Posted by Linda Painter on Fri, Jun 25, 2010 @ 10:06 AM

                   How many filing cabinet drawers do you have in your office?  Go ahead and count them. 

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Topics: document filing, document management, office document strategy

Document management in Burlington- Where to start

Posted by Lee Kirkby on Thu, Jun 10, 2010 @ 10:06 AM

Are you puzzled with the who, what, where and why of document scanning and management? You have heard or read a lot about document management- but  exactly what is a document management system- and why do you need it? 


Wikipedia defines a Document Management System (DMS) as a computer system ( or a set of computer programs) used to track and store electronic documents and/or images of paper documents.
Smeadsoft defines it as the imaging, storage and retrieval of documents and information scanned into an electronic system. This includes both documents and files orginally created in electronic format as well as paper documents, photos and other items scanned into digital form and saved with keywords.   Both definitions start with STORAGE of documents.

If you want to store documents away- never to be looked at again
- then get a brown cardboard box, fill it with paper, seal it up with tape, and store it in the basement- and in 20 years when you move- open it up- and finally decide to throw it out. Rather extreme case in point. Because if you really have documents that you will never have the need to look at again- shred them now.   But most documents do have to be looked at again for numerous reasons.   In your company is there any one type of document that seems to have the most “handprints” on it.  Are invoices passed around for approval and payment processing? Is customer correspondence shared with different departments? Are meeting notes distributed to several team members.    Where to start- I’ll share my experience with Accounts Payable.  
 
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Topics: Scanning, document filing, document management, Document, office document strategy, shredders

Document Management Strategies Must Consider Growth of Video

Posted by Lee Kirkby on Tue, Jun 8, 2010 @ 12:06 PM

   When someone talks about office documents the image that usually comes to mind is a piece of paper.

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Topics: technology tools, video, document management, office document strategy