Office Document Strategies Blog

Centralized Scanning Captures More Paper

Posted by Lee Kirkby on Sat, Dec 17, 2011 @ 04:12 AM

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Topics: Scanning, document filing, technology tools, document storage strategy

Electronic Filing is Necessary Says The Whitehouse

Posted by Lee Kirkby on Fri, Dec 2, 2011 @ 10:12 AM

In a Presidential memorandum published by The Whitehouse this week US government departments are told that electronic filing of their records is a necessity that must happen.

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Topics: document filing, document management, document storage strategy

6 Reasons Your Cost of Office Document Filing is Too High

Posted by Lee Kirkby on Tue, Nov 22, 2011 @ 04:11 AM

There are at least six components that make up the cost of office document filing.  No matter how much you do and where you do it these elements are affected by your workflow and needs for office records.

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Topics: document filing, document management, office document strategy

5 Reasons to Use Centralized Scanning

Posted by Lee Kirkby on Sun, Nov 20, 2011 @ 07:11 AM

There are several ways to go about setting up scanning in your office.  Here are 5 reasons why you will want to consider a centralized system.

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Topics: Document, Scanning, document filing, Kodak, document management, Fujitsu

3 Types of Scanners for Document Scanning Workflow

Posted by Lee Kirkby on Tue, Nov 1, 2011 @ 09:11 AM

With the growth in tools available to offices for scanning, document scanning workflow is an important part of building a document management strategy.  Whether you are using a formal document management system or are simply storing documents in folders on a shared hard drive the process of getting paper documents to the storage area is a key part of your scanning workflow.

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Topics: Scanning, document filing, document management, document storage strategy

8 Steps To Going Paperless In Your office

Posted by Lee Kirkby on Tue, Oct 25, 2011 @ 10:10 AM

Going paperless (my definition is reducing your dependency on paper, not a totally paper free environment), in your office is a task that should be easy but is something that I have learned most people cannot do.  I say most as I have clients who have successfully cleared their own offices of paper clutter and work with a virtually clean desk.

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Topics: Document, document filing, Paper shredding, Paperless office

World Paper Free Day - Aiim Declares Oct 27th.

Posted by Lee Kirkby on Wed, Oct 19, 2011 @ 08:10 AM

aiim has declared Oct 27th World Paper Free Day.  This is a chance to better understand why we are still so dependent on paper in our increasingly electronic world.  How do we release ourselves from this addiction?  Why does it not happen?

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Topics: Document, document filing, Paper shredding, cost of printing, Document, document management, office document strategy, technology tools, document storage strategy

Hosting Location Matters For Data Storage Using Cloud Applications

Posted by Lee Kirkby on Thu, Sep 29, 2011 @ 09:09 AM

There was a recent article published in ITBusiness.ca entitled Worries over Patriot Act drives NDP to cloud encryption.

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Topics: Document, document filing, privacy, Document, document management, office document strategy, document storage strategy, Canadian Legislation

AIIM's Top Ten Excuses for NOT Considering Document Management

Posted by Lee Kirkby on Tue, Sep 20, 2011 @ 11:09 AM

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Topics: Software, document filing, video, document management, document storage strategy

Privacy Commissioner Damns Paper Records - Yes To Paperless Filing

Posted by Lee Kirkby on Wed, Jul 27, 2011 @ 09:07 AM

The recent news about the "lost" cancer reports that were sent to doctors around Ontario was the topic of some coverage on the CBC radio this morning.  Why is this important?  The story is really all about paperless filing.

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Topics: Document, document filing, privacy, software tools, document management, document storage strategy, Canadian Legislation