I'm not convinced that a truly paperless office is possible, however i do think that there is a real convergence between the traditional paper based office and the world of document management using electronic tools.
This video outlines the issues and some tips to understand as you look to embrace the convergence and move into a more electronic filing system.
Understand the trends in the office which make it feasible to build a single system which works with your traditional paper structures and takes advantage of the advances which make electronic capability easier and lead to a better ROI.
In this electronic day I don't understand why more companies have not embraced document management in our town, Burlington Ontario Canada. I know there are some who are using it, as we have installed systems and have clients using our cloud based document management service, but the majority of businesses still seem to be glued to their filing cabinets.
Document scanning has become a given technology in most offices. Once users start being able to convert files from paper to electronic form for use in e-mail, storage as records and for ease of portability the growth of electronic documents in the office mushrooms.
In a recent e-mail survey I conducted, sent to over 700 SMB companies in the Hamilton, Burlington, Oakville corridor of Ontario Canada we found that document filing and retrieval was a serious problem.
I just returned from the Kyocera Americas conference in Las Vegas and something really stood out for me when I was looking at all of the new Kyocera copiers (MFP) units on display. While the new line up of products is impressive in the end it is the long list of Appswhich will be able to be used with them that is really most impressive.
Scanning has become a staple of most offices that use multifunction printer - copiers. Through these devices users have the ability to capture paper documents and use them in their everyday business. E-mailing has overtaken faxing largely due to the ability of businesses to easily adopt scanning.
This blog discusses ways to optimize and improve the management and production of documents used in your business.
Business documents and their content - whether paper or electronic, are the repository of corporate knowledge which underpins all of the functions of commerce. Using them well can have a significant impact on your success.