Office Document Strategies Blog

Your Paperless Office and Document Management (Video)

Posted by Lee Kirkby on Tue, Jul 26, 2011 @ 08:07 AM

I'm not convinced that a truly paperless office is possible, however i do think that there is a real convergence between the traditional paper based office and the world of document management using electronic tools. 

This video outlines the issues and some tips to understand as you look to embrace the convergence and move into a more electronic filing system. 
Understand the trends in the office which make it feasible to build a single system which works with your traditional paper structures and takes advantage of the advances which make electronic capability easier and lead to a better ROI.

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Topics: Document, document filing, privacy, document management, office document strategy, document storage strategy

Document Management in Burlington - No More Filing Cabinets!

Posted by Lee Kirkby on Fri, Jun 24, 2011 @ 08:06 AM

In this electronic day I don't understand why more companies have not embraced document management in our town, Burlington Ontario Canada.  I know there are some who are using it, as we have installed systems and have clients using our cloud based document management service, but the majority of businesses still seem to be glued to their filing cabinets.

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Topics: document filing, document management, document storage strategy

Document Scanning and File Conversion, the Best Format

Posted by Lee Kirkby on Wed, Jun 15, 2011 @ 07:06 AM

Document scanning has become a given technology in most offices.  Once users start being able to convert files from paper to electronic form for use in e-mail, storage as records and for ease of portability the growth of electronic documents in the office mushrooms.

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Topics: Scanning, document filing, software tools, document management, document storage strategy

99% of SMB's Report Problems With Document Filing - Survey

Posted by Lee Kirkby on Fri, May 13, 2011 @ 08:05 AM

In a recent e-mail survey I conducted,  sent to over 700 SMB companies in the Hamilton, Burlington, Oakville corridor of Ontario Canada we found that document filing and retrieval was a serious problem.

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Topics: Document, Scanning, document filing, Document, document management

Workflow Tool Makes Document Scanning Viable - 9 Step Process

Posted by Lee Kirkby on Fri, Apr 29, 2011 @ 14:04 PM

I recently configured a workflow design for a client who is planning to use a multifunction printer (MFP) for document scanning to support a service work order application.

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Topics: Document, Software, MFP, Multifunction Printer, document filing, software tools, Document, document management, document storage strategy

New Kyocera Copiers, It Is All About The Apps

Posted by Lee Kirkby on Mon, Apr 25, 2011 @ 12:04 PM

I just returned from the Kyocera Americas conference in Las Vegas and something really stood out for me when I was looking at all of the new Kyocera copiers (MFP) units on display.   While the new line up of products is impressive in the end it is the long list of Apps which will be able to be used with them that is really most impressive. 

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Topics: Software, MFP, Multifunction Printer, colour multifunction, document filing, colour multifunction printer, document management, Kyocera copier

Go Paperless - 8 Steps to Win

Posted by Lee Kirkby on Sat, Apr 9, 2011 @ 10:04 AM

I want to go paperless.  Of course my desk still has lots of paper on it.  It would be so nice to only deal with electronic documents and forgo paper.  Is this practical?

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Topics: Scanning, document filing, Software, document management, document storage strategy

University of Toronto Chemistry Document Management Upgraded

Posted by Lee Kirkby on Fri, Mar 4, 2011 @ 16:03 PM

Leppert Business Systems is pleased to have recently completed an upgraded document management system at the chemistry department administrative offices for the University of Toronto.

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Topics: Software, document filing, document management, document storage strategy

Four Common Types of Document Management Software

Posted by Lee Kirkby on Tue, Feb 15, 2011 @ 10:02 AM

 

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Topics: Software, document filing, document management, office document strategy, document storage strategy

Desktop Scanning Comes Of Age

Posted by Lee Kirkby on Mon, Jan 24, 2011 @ 11:01 AM

Scanning has become a staple of most offices that use multifunction printer - copiers.  Through these devices users have the ability to capture paper documents and use them in their everyday business. E-mailing has overtaken faxing largely due to the ability of businesses to easily adopt scanning.

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Topics: Multifunction Printer, Scanning, document filing, video, document storage strategy