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Most businesses are interested in reducing their documents printing and doing so in an environmentally friendly way. There are tools available with multifunction printers and some network printers that can help in this effort. Here are 6 tips for more Eco focused printing.
Topics: Multifunction Printer, software tools, Document, Printer, Colour printer, Copier, colour multifunction, colour multifunction printer, Environment
Office document strategies are constantly changing. In our office we receive hundreds of pages of new material each week telling us about new and exciting ways that the world of documents is changing. Some come from suppliers, some come from other blogs, some come from our experiences with clients and some come from electronic newsletters we consume.
Topics: internet connectivity in Canada, Document, cost of printing, office document strategy, Canadian Legislation, Managed Print Services
Sometimes I find I could really use a portable document scanner. I have access to MFP based document scanning in the office so I can easily convert paper to electronic records and create PDF's of paper documents for e-mailing. There are times however when I really would like to have a small portable scanner that could be taken with me for travel or use at home.
Topics: Scanning, document management, Document
For over 15 years I have sometimes felt like I was an evangelist as I quoted, configured and promoted document imaging in our area of Ontario, Canada. In the past couple of weeks I have been gratified to meet and talk to people who have really understood the benefits and are adoptees of the tool.
Topics: Scanning, document filing, video, document storage strategy, document management, Document, office document strategy
Businesses of all sizes can find postage machines or meters a useful tool. Their primary benefit is to provide security of a costly resource, stamps. The also can make sure that you use your postage efficiently, only putting the amount on each envelope that is needed, without over posting. Over posting even a few cents can lead to hundreds of dollars of unnecessary cost.
Topics: postage rates, Document, meter rentals, postage machine
Interesting Yahoo Question posed the other day. What is confidential Paper Shredding? The common answer seemed to be -" Once a paper Document was shredded it is nearly impossible to reassemble."
Nearly impossible but doable with a lot of patience and tape-if the document was shredded with a strip cut shredder. Depending on the width size of the strip cut- just like a jigsaw puzzle-if someone desperately wanted to - unlike Humpty Dumpty the document could be put back together again.
When purchasing a Shredder you need to know what is being shredded and just how confidential the data on the paper (or electronic media) is. If it contains highly sensitive data- you need to get a Cross Cut Shredder- and the document will be shredded like confetti at a wedding. Cross cut shredders cut in different size "squares"- the smaller the "square" the higher the security value assigned to the shredder.
You also need to know who is shredding the data. If you are using an in-house shredder- and most offices should have a Shredder- and a policy for what is to be shredded- and what paper can be safely placed in a recycle box.
Topics: Document, Paper shredding, shredders
I just came back from holiday. Getting away from the normal daily activities gives you a chance to look at things in a different light once you return to the regular routine. My first project back has been to finish up a document management system expansion redesign for a client project.
Topics: Software, document filing, document storage strategy, document management, Document, office document strategy
File storage in the cloud is becoming a popular tool for many people and businesses. There are many services which offer you free or low cost storage for video, pictures, and other digital data. In addition there are many online backup systems available which permit you to store your critical data on remote servers as part of your backup strategy. These can be very valuable and worthwhile tools and are not to be ignored.
Topics: document filing, document storage strategy, Document
I really never thought this could happen but courtesy of the author of the Death of the Copier Blog I am now not so sure. He recently featured a presentation made to TED in September 2009 that kind of blew my mind. Maybe a paperless document strategy is really possible.
Topics: technology tools, Computer, software tools, Document, office document strategy, Environment
Converting a paper filing system into an electronic record system requires several steps and impacts the workflow of the office. Here is a case in point.
Topics: Software, Scanning, document filing, document storage strategy, Document
This blog discusses ways to optimize and improve the management and production of documents used in your business.
Business documents and their content - whether paper or electronic, are the repository of corporate knowledge which underpins all of the functions of commerce. Using them well can have a significant impact on your success.
