Office Document Strategies Blog

Document Storage Clean Up is a Necessity - 7 Reasons Why.

Posted by Lee Kirkby on Sat, Jan 28, 2012 @ 10:01 AM

Most businesses spend little time doing clean up on their document storage systems.  This is especially true of electronic data but also true of paper records as well.

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Topics: Document, document filing, Document, document management, document storage strategy

US SOPA Legislation Another Reason For Data Storage in Canada

Posted by Lee Kirkby on Sun, Jan 22, 2012 @ 07:01 AM

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Topics: Document, Document, document storage strategy, Canadian Legislation

5 Reasons to Use Centralized Scanning

Posted by Lee Kirkby on Sun, Nov 20, 2011 @ 07:11 AM

There are several ways to go about setting up scanning in your office.  Here are 5 reasons why you will want to consider a centralized system.

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Topics: Document, Scanning, document filing, Kodak, document management, Fujitsu

8 Steps To Going Paperless In Your office

Posted by Lee Kirkby on Tue, Oct 25, 2011 @ 10:10 AM

Going paperless (my definition is reducing your dependency on paper, not a totally paper free environment), in your office is a task that should be easy but is something that I have learned most people cannot do.  I say most as I have clients who have successfully cleared their own offices of paper clutter and work with a virtually clean desk.

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Topics: Document, document filing, Paper shredding, Paperless office

World Paper Free Day - Aiim Declares Oct 27th.

Posted by Lee Kirkby on Wed, Oct 19, 2011 @ 08:10 AM

aiim has declared Oct 27th World Paper Free Day.  This is a chance to better understand why we are still so dependent on paper in our increasingly electronic world.  How do we release ourselves from this addiction?  Why does it not happen?

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Topics: Document, document filing, Paper shredding, cost of printing, Document, document management, office document strategy, technology tools, document storage strategy

Fax is Dead...Scanning Has Taken Over

Posted by Lee Kirkby on Mon, Oct 17, 2011 @ 09:10 AM

I was dealing with a client the other day and they were trying to decide if they need to add a fax option to their MFP.  I asked them when the last time was that they got a fax or sent one?  The client said they could not remember when a fax was used.  When we discussed it further it was determined that the things they used to do with faxes they now do using scanning capability.

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Topics: Document, Scanning, Document, e-mail, Fax

Hosting Location Matters For Data Storage Using Cloud Applications

Posted by Lee Kirkby on Thu, Sep 29, 2011 @ 09:09 AM

There was a recent article published in ITBusiness.ca entitled Worries over Patriot Act drives NDP to cloud encryption.

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Topics: Document, document filing, privacy, Document, document management, office document strategy, document storage strategy, Canadian Legislation

Anti-Idling Bylaws Create New Document Security And Shredding Risk

Posted by Lee Kirkby on Mon, Aug 15, 2011 @ 08:08 AM

So what does anti-idling have to do with document security and shredding? 

It seems that due to municipal anti-idling laws in Burlington, Hamilton and other jurisdictions the mobile shredding services are being restricted from doing on site shredding.  It appears that running their engines for the time it takes to complete shredding projects onsite violates the anti-idling bylaws and they are not permitted to operate in this manner.

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Topics: Document, Paper shredding, shredders, Document, document management, document storage strategy

Privacy Commissioner Damns Paper Records - Yes To Paperless Filing

Posted by Lee Kirkby on Wed, Jul 27, 2011 @ 09:07 AM

The recent news about the "lost" cancer reports that were sent to doctors around Ontario was the topic of some coverage on the CBC radio this morning.  Why is this important?  The story is really all about paperless filing.

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Topics: Document, document filing, privacy, software tools, document management, document storage strategy, Canadian Legislation

Your Paperless Office and Document Management (Video)

Posted by Lee Kirkby on Tue, Jul 26, 2011 @ 08:07 AM

I'm not convinced that a truly paperless office is possible, however i do think that there is a real convergence between the traditional paper based office and the world of document management using electronic tools. 

This video outlines the issues and some tips to understand as you look to embrace the convergence and move into a more electronic filing system. 
Understand the trends in the office which make it feasible to build a single system which works with your traditional paper structures and takes advantage of the advances which make electronic capability easier and lead to a better ROI.

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Topics: Document, document filing, privacy, document management, office document strategy, document storage strategy