Each new year brings with it an opportunity to sit back and think about what you are doing and what you might like to do differently in the coming months or years. This applies to all aspects of a business but never more than to the technology needs which are integral to all businesses.Read More
Office Document Strategies Blog
One of the frustrations we experience is when we see clients doing things that could have been avoided with a little consultation in advance and with some pre planning. Since our role is helping clients to avoid issues with their critical business documents, when we see them facing problems we know could have been solved with some simple and early action, it is frustrating.
One of the tools that can help manage a business is to read material being produced by companies which have a stake in the small business marketplace. This is one of the primary purposes of this blog as we focus on helping business people learn about our area of expertise, Office Documents. This involves many areas of specialization and we use the resources of many of our suppliers to find ideas and to support our efforts.
Recent reports have outlined the failure of security of an unencrypted hard drive from the Federal Privacy Commissioners Office, as outlined in a recent article from IT World Canada. It appears what happened is a portable hard drive that was connected to a server went missing during an office move to a new location. Embarrassing and potentially a high security risk situation caused by simple human error.
Topics: cloud computing, document filing, document storage strategy, document management, Hosted document management, docucapture, network backup, Canadian Legislation, network security, paper filing, Paperless office, Less paper office
Storing data from your I.T. network is something that is often just taken for granted. After all, what is the purpose of the systems we all use at work? Is it not to produce and manage information that is constantly flowing between internal and external contacts. Whether it is customer data, supplier data, marketing material, product reference material or internal employee data this material is the substance of what makes a business tick and run smoothly.
Every business person using a computer knows that it is important to back up their electronic data regularly so it can be recovered in the event of hardware or software failure. Unfortunately not everyone does this and even those that do don't always use the best methods or tools. Failure to put proper steps in place and then following them religiously can lead to serious consequences.
Even though many small businesses still don't have a full fledged backup strategy in place there is a more critical change taking over as more and more businesses understand that they cannot operate without considering what would happen with a complete IT network shut down.
Many companies struggle to decide what they really need for I.T. network backup. Everyone knows that there is a need to backup critical files such as accounting and inventory data. For many organizations they understand that email is also a mission critical application and they need to have a backup strategy for this as well.