Office Document Strategies Blog

For manufacturers, dealers and other suppliers to the print industry the issues surrounding Managed Print Services has been a hot topic for the past few years.  It has even seen the creation of a new association the MPSA.  

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Topics: workflow processes, cost of printing, office document strategy, business processes, Managed Print Services

So by now you have heard that as of March 31st, 2014 the cost to mail a single letter in Canada has risen to $1. See our blog here for all the painful details: Canadian Postage Rate Increases March 2014

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Topics: Postage meter, postage rates, mailing equipment, workflow processes, office document strategy, meter rentals, postage machine, Office

 Sometimes I find that clients and potential clients don't always appreciate how critical document flows are to their businesses.  Often printing documents and handling of electronic documents just become part of the background noise in busy offices.

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Topics: document filing, document storage strategy, Document, office document strategy, paper filing, Paperless office

I have worked in the document management field, earlier called document imaging till some of the copier vendors grabbed that title, for almost sixteen years now.  In all that time I have never had as many enquiries about document management, scanning services, workflow and cloud electronic storage as in the past few weeks.

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Topics: cloud computing, document filing, document storage strategy, document management, Hosted document management, docucapture, office document strategy, paper filing, Paperless office, Less paper office

When we think about office documents and our strategy in dealing with them the common picture in our mind is a piece of paper.  For many workers this picture in their mind is starting to change.  It could be the 140 characters of a tweet, the images of a facebook page, or an email message coming through LinkedIn.  It may also be a new blog post that has been posted to your website.

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Topics: e-mail, document filing, document storage strategy, software tools, office document strategy, Customer service

Document management is becoming a much more prevalent technology.  I find that more people I talk to see it as a potential and viable tool for their business.  Why is this the case?

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Topics: document filing, document storage strategy, document management, Hosted document management, office document strategy

SentryFile Document Management has long been a superb solution for SMB and departmental clients who are looking for a way to easily and cost effectively manage their electronic and paper documents.

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Topics: technology tools, document filing, document management, Document, office document strategy

One of my clients in Hamilton asked me for a solution for a problem she is having.  Her difficulty is that she has a large number of electronic files which she needs to keep secure and therefore she password protects the files when she creates them.  This becomes a problem as the number of files increases and she says she also always forgets the passwords she uses.  At the present time she does not have access to a document management system to solve her problem.

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Topics: document filing, document storage strategy, document management, Document, office document strategy, paper filing

There are at least six components that make up the cost of office document filing.  No matter how much you do and where you do it these elements are affected by your workflow and needs for office records.

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Topics: document filing, document management, office document strategy

There was a recent article published in ITBusiness.ca entitled Worries over Patriot Act drives NDP to cloud encryption.

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Topics: document filing, document storage strategy, document management, Document, privacy, office document strategy, Canadian Legislation