Office Document Strategies Blog

Automated Accounts Payable And Invoice Processing Generate Savings and Gain Productivity

Posted by Lee Kirkby on Wed, Aug 31, 2016 @ 18:08 PM

One of the great benefits of technology available to businesses today is being able to automate what was commonly a routine process which in a manual paper based world has taken extra time.  

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Topics: AP Automation, cloud computing, business processes, paper filing, running costs, document filing, digital tools, software tools, workflow processes, Paperless office, Less paper office, Scanning, document storage strategy

Dropping Manual Paper Processes For Business Improvement

Posted by Lee Kirkby on Wed, Jun 22, 2016 @ 09:06 AM

Why is it in a world where thousands of transactions are handled every minute using the tap of a credit card on a terminal many businesses still cling to manual paper driven processes?  Express Pay speeds up sales processes for vendors and purchasers.

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Topics: business processes, Paperless office, Less paper office

Lexmark To Be Sold

Posted by Lee Kirkby on Wed, May 11, 2016 @ 07:05 AM

The landscape for ownership in the printer and MFP business is constantly changing as the field matures further and the impacts of digital vehicles continue.

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Topics: MFP, Document, Less paper office

Is A Paperless Workplace Not Doable?

Posted by Lee Kirkby on Wed, Jun 24, 2015 @ 14:06 PM

For many years businesses have been told that they can improve their processes by reducing paper use and going digital in their information flows.  For some reason the paperless workplace still does not seem to have traction in most businesses.  

Certainly there have been steps taken to reduce paper, often in places like invoicing and issuing of account statements.  Sometimes it has been in correspondence since the email has definitely overtaken the formal paper letter for much of the daily correspondence of most operations.  Even with these changes the paperless workplace does not seem to be entrenched however.

I sometimes talk about the less paper office instead.  It seems to me that this is achievable in most operations and with some effort it can lead to a substantial reduction in costs and also it can lead to a reduction in time expended carrying out daily transactions.

In a recent blog article John Mancini asks the question, "Is a paper-free workplace possible?". 

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Topics: business processes, Less paper office, office technology

Paper Focused Business Processes Bog Organizations Down

Posted by Lee Kirkby on Wed, May 14, 2014 @ 07:05 AM

Last year AIIM the industry association made up of information specialists, sponsored an interesting paper which looked at the paper focused business processes.  One of the key themes of the document is that while paper storage for internal documents has gradually grown to become electronic filing in many instances the processes needed to deal with a myriad of incoming paper still gets little focus.

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Topics: document management, Less paper office, business processes

12 Signs You Should Invest in Electronic Document Filing

Posted by Lee Kirkby on Wed, Feb 19, 2014 @ 13:02 PM

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Topics: Document, document filing, Document, document management, document storage strategy, Less paper office, paper filing

Your Documents and the NSA - minimizing risk for Canadians

Posted by Ian Leppert on Sat, Jan 18, 2014 @ 01:01 AM

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Topics: document filing, network backup, document management, document storage strategy, Canadian Legislation, Paperless office, network security, Hosted document management, docucapture, Less paper office, paper filing, cloud computing

Floods,Derails, Storms & Power Outages Promote Document Management

Posted by Lee Kirkby on Tue, Jul 30, 2013 @ 07:07 AM

I have worked in the document management field, earlier called document imaging till some of the copier vendors grabbed that title, for almost sixteen years now.  In all that time I have never had as many enquiries about document management, scanning services, workflow and cloud electronic storage as in the past few weeks.

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Topics: document filing, document management, office document strategy, document storage strategy, Paperless office, Hosted document management, docucapture, Less paper office, paper filing, cloud computing

Scanning Productivity Impacted by Paper Prep - Darn Post Its

Posted by Lee Kirkby on Tue, Oct 2, 2012 @ 08:10 AM

One of the services we provide is an outsourced scanning bureau for clients looking to convert their paper files to electronic records.  I have observed the process we apply to this busy part of our operation and one thing that becomes abundantly clear is that productivity in any scanning operation is seriously affected by the way paper files are created.

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Topics: Scanning, document filing, document storage strategy, Less paper office, paper filing

8 Ways To Make Your Office Greener with Document Management

Posted by Lee Kirkby on Tue, May 29, 2012 @ 09:05 AM

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Topics: Document, document filing, cost of printing, Document, document management, document storage strategy, Environment, Less paper office, paper filing