Office Document Strategies Blog

What is confidential Paper Shredding?

Posted by Linda Painter on Thu, Aug 26, 2010 @ 10:08 AM

Interesting Yahoo Question posed the other day. What is confidential Paper Shredding? The common answer seemed to be -" Once a paper Document was shredded it is nearly impossible to reassemble."
Nearly impossible but doable with a lot of patience and tape-if the document was shredded with a strip cut shredder.   Depending on the width size of the strip cut- just like a jigsaw puzzle-if someone desperately wanted to - unlike Humpty Dumpty the document could be put back together again.
When purchasing a Shredder you need to know what is being shredded and just how confidential the data on the paper (or electronic media) is.  If it contains highly sensitive data- you need to get a Cross Cut Shredder- and the document will be shredded like confetti at a wedding. Cross cut shredders cut in different size "squares"- the smaller the "square" the higher the security value assigned to the shredder. 
You also need to know who is shredding the data. If you are using an in-house shredder- and most offices should have a Shredder- and a policy for what is to be shredded- and what paper can be safely placed in a recycle box.

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Topics: Document, Paper shredding, shredders

Legacy Document Management Systems-Is It Time to Consider a Change?

Posted by Lee Kirkby on Wed, Aug 18, 2010 @ 13:08 PM

I just came back from holiday.  Getting away from the normal daily activities gives you a chance to look at things in a different light once you return to the regular routine.  My first project back has been to finish up a document management system expansion redesign for a client project.

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Topics: Software, document filing, document storage strategy, document management, Document, office document strategy

Kyocera Canada Introduces FS-3140MFP Letter/Legal Device.

Posted by Lee Kirkby on Wed, Aug 11, 2010 @ 08:08 AM

Many MFP manufacturers are trying to catch up with the market with introductions of more powerful letter/legal MFP devices.  Kyocera Canada has recently joined the club with the introduction of two units based upon their strong FS-3920 monochrome laser printers.

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Topics: Multifunction Printer, Scanning, MFP, Copier, cost of printing

Ricoh Canada SPC430DN Colour Laser - Super Low Operating Costs

Posted by Lee Kirkby on Wed, Aug 4, 2010 @ 07:08 AM

Colour printing is a constantly growing part of the printer market. The capabilities and the quality of colour laser printers continue to grow.  Ricoh has recently introduced a letter/legal colour laser that sets a new mark in one particular area.  The estimated operating costs for this new unit are as low as 3.8 cents (US) in colour and less than 1 cent in black and white.

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Topics: Printer, Colour printer, cost of colour

File Storage....Do You Know Where Your Data Goes?

Posted by Lee Kirkby on Wed, Jul 28, 2010 @ 10:07 AM

File storage in the cloud is becoming a popular tool for many people and businesses.  There are many services which offer you free or low cost storage for video, pictures, and other digital data.  In addition there are many online backup systems available which permit you to store your critical data on remote servers as part of your backup strategy.  These can be very valuable and worthwhile tools and are not to be ignored.

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Topics: document filing, document storage strategy, Document

Mailing System Productivity-Folder Inserters

Posted by Lee Kirkby on Mon, Jul 26, 2010 @ 10:07 AM

Getting more value out of your time at work is an important part of every person's day.  When it comes to doing the daily mail there are a number of ways which this can be accomplished.  

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Topics: Postage meter, office document strategy, meter rentals

.CO Domain - A New Choice for Internet Domains

Posted by Lee Kirkby on Fri, Jul 23, 2010 @ 16:07 PM

Being able to properly identify your company or product on the internet can be a challenge.  No matter what documents or strategies you use picking the keywords for your domain is important.

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Topics: technology tools, Computer, office document strategy

A Paperless Document Strategy Could Be Possible

Posted by Lee Kirkby on Tue, Jul 20, 2010 @ 09:07 AM

I really never thought this could happen but courtesy of the author of the Death of the Copier Blog I am now not so sure.  He recently featured a presentation made to TED in September 2009 that kind of blew my mind.  Maybe a paperless document strategy is really possible.

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Topics: technology tools, Computer, software tools, Document, office document strategy, Environment

Paper Filing System Impacts Workflow in Hamilton Medical Office

Posted by Lee Kirkby on Wed, Jul 14, 2010 @ 16:07 PM

  Converting a paper filing system into an electronic record system requires several steps and impacts the workflow of the office.  Here is a case in point.

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Topics: Software, Scanning, document filing, document storage strategy, Document

Internet is a Key Information Source For Majority of Canadians

Posted by Lee Kirkby on Fri, Jul 9, 2010 @ 16:07 PM

Consumer and business buying patterns are changing as a direct result of access to the internet.  

A recent article in the Action Line column of the Hamilton Spectator outlined the problems experienced by a Hamilton area business who's phone number was mistakenly associated with another business from Brantford in the Google Maps listings.  The story talks about the frustration of trying to get this simple error corrected and the challenges it created.

The second part of the article outlines some interesting facts which show why the worldwide access to business information is so pervasive today.  Stats Canada reported 80 percent of Canadians 16 or older spent time online in 2009.  

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Topics: document storage strategy, Document, office document strategy