Office Document Strategies Blog

Environmental Impact of Office Document Strategies

Posted by Lee Kirkby on Wed, Sep 29, 2010 @ 14:09 PM

Most organizations have become much more "Green" in their thinking in the past few years.  Everyone is looking at ways to reduce their footprint and to build cost savings into their operations.

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Topics: BioPrint, document filing, MFP, toner, office document strategy, Environment

IT Network - Caution - Canadian Domain Registration Court Case

Posted by Lee Kirkby on Wed, Sep 29, 2010 @ 09:09 AM

A recent IT Business Canada article outlines the kind of unscrupulous activities which some companies use to confuse unsophisticated website owners.  The details of a $10 million court case are outlined in the article but the practice which has been used for years by unscrupulous marketers is of interest to us all.

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Topics: office document strategy, IT network

Document Imaging for Hamilton - Burlington Professionals

Posted by Lee Kirkby on Mon, Sep 20, 2010 @ 15:09 PM

When looking at the users of document management (document imaging) technology one of the largest groups of adoptees are professionals.  Business professionals like lawyers or accountants and personal professionals like doctors or dentists are learning that storing their records in paper format has become a tedious, risky and expensive process.

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Topics: technology tools, Scanning, document filing, document storage strategy, document management, Document, office document strategy

Has Your Business Copier (MFP) Lease Been Rolled?

Posted by Lee Kirkby on Thu, Sep 16, 2010 @ 09:09 AM

 What does rolling your business copier (MFP) lease mean?  This is the practice of encouraging a lease holder to replace their copier or MFP with a new unit prior to the end of the current lease.  It is a common practice for some companies and can lead to significant additional cost for lessees.  

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Topics: Multifunction Printer, MFP, cost of colour, Copier, colour multifunction printer, cost of printing

New MFP Printer in Burlington or Anywhere Else? Lease or Buy?

Posted by Lee Kirkby on Wed, Sep 15, 2010 @ 16:09 PM

  Getting a new MFP?  Should you buy it or lease it?  There are as many thoughts on this topic as there are finance people in businesses.

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Topics: Multifunction Printer, MFP, Colour printer, cost of colour, Copier, colour multifunction printer, cost of printing

Right Sizing Your Postage Machine

Posted by Lee Kirkby on Tue, Sep 7, 2010 @ 09:09 AM

 Businesses of all sizes can find postage machines or meters a useful tool.  Their primary benefit is to provide security of a costly resource, stamps. The also can make sure that you use your postage efficiently, only putting the amount on each envelope that is needed, without over posting.  Over posting even a few cents can lead to hundreds of dollars of unnecessary cost.

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Topics: postage rates, Document, meter rentals, postage machine

What is confidential Paper Shredding?

Posted by Linda Painter on Thu, Aug 26, 2010 @ 10:08 AM

Interesting Yahoo Question posed the other day. What is confidential Paper Shredding? The common answer seemed to be -" Once a paper Document was shredded it is nearly impossible to reassemble."
Nearly impossible but doable with a lot of patience and tape-if the document was shredded with a strip cut shredder.   Depending on the width size of the strip cut- just like a jigsaw puzzle-if someone desperately wanted to - unlike Humpty Dumpty the document could be put back together again.
When purchasing a Shredder you need to know what is being shredded and just how confidential the data on the paper (or electronic media) is.  If it contains highly sensitive data- you need to get a Cross Cut Shredder- and the document will be shredded like confetti at a wedding. Cross cut shredders cut in different size "squares"- the smaller the "square" the higher the security value assigned to the shredder. 
You also need to know who is shredding the data. If you are using an in-house shredder- and most offices should have a Shredder- and a policy for what is to be shredded- and what paper can be safely placed in a recycle box.

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Topics: Document, Paper shredding, shredders

Legacy Document Management Systems-Is It Time to Consider a Change?

Posted by Lee Kirkby on Wed, Aug 18, 2010 @ 13:08 PM

I just came back from holiday.  Getting away from the normal daily activities gives you a chance to look at things in a different light once you return to the regular routine.  My first project back has been to finish up a document management system expansion redesign for a client project.

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Topics: Software, document filing, document storage strategy, document management, Document, office document strategy

Kyocera Canada Introduces FS-3140MFP Letter/Legal Device.

Posted by Lee Kirkby on Wed, Aug 11, 2010 @ 08:08 AM

Many MFP manufacturers are trying to catch up with the market with introductions of more powerful letter/legal MFP devices.  Kyocera Canada has recently joined the club with the introduction of two units based upon their strong FS-3920 monochrome laser printers.

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Topics: Multifunction Printer, Scanning, MFP, Copier, cost of printing

Ricoh Canada SPC430DN Colour Laser - Super Low Operating Costs

Posted by Lee Kirkby on Wed, Aug 4, 2010 @ 07:08 AM

Colour printing is a constantly growing part of the printer market. The capabilities and the quality of colour laser printers continue to grow.  Ricoh has recently introduced a letter/legal colour laser that sets a new mark in one particular area.  The estimated operating costs for this new unit are as low as 3.8 cents (US) in colour and less than 1 cent in black and white.

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Topics: Printer, Colour printer, cost of colour