Office Document Strategies Blog

I recently was dealing with a reservation for parking at the airport for a trip and I was offered two options for capturing my confirmation; printing it out or storing electronically on my phone or computer.  This is a pretty common occurrence these days in all forms of consumer transactions.  "Do you want an emailed receipt' shows up at the cash register at Home Depot every time.  Other interactions like banking, ticket purchases and airplane boarding passes all offer an electronic option instead of printing out a copy. 

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One of the big struggles that most businesses face is when a need for business process change is recognized the timing of implementation quickly becomes a problem and often either the change gets substantially delayed or no change is ever made.

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As we have discussed in a couple of previous articles AP Automation is one of the fields which can offer significant benefit to most businesses.  Currently the average business is still handling at least 50 percent of its accounts payable in a paper format taking time, aggravation and risk when compared to the potential of a more streamlined process using newer technologies.  

One of the things which holds many potential adopters back is the concern over installing, maintaining infrastructure and financing the cost of setting up a solution for AP.  Like any software implementation it is a challenge to figure out if the returns are going to offset the costs of the hardware, software and the administration of the potential solution.  In light of this inertia often prevails and the status quo becomes the default option.

Enter the cloud

One of the reasons that so much interest and attention has developed over the past few years around cloud computing  is the potential to reduce the pressure for this default inertia when new system potential is identified.  

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In a 2014 study or the levels of use of Account Payable automated systems respondents indicated that paper invoices remain a big part of their payables operations.  70 percent said that at least 50 percent of their invoices are still being tendered in paper format and less than 9 percent said paper invoices are less than 10 percent of their total volume. 

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One of the great benefits of technology available to businesses today is being able to automate what was commonly a routine process which in a manual paper based world has taken extra time.  

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