Office Document Strategies Blog

5 Reasons Document And Information Retention Systems Are Key

Posted by Lee Kirkby on Wed, Sep 19, 2018 @ 07:09 AM

In the current world space for electronic storage seems unlimited.  Unlike the days when everything a business did was held in paper and stored in files in cabinets today's offices hold massive amounts of information on individual computers, on network servers, in cloud storage sites and sometimes if they are current on technology in organized electronic storage systems. 

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Topics: document filing, document storage strategy, document management, paper filing, Paperless office, digital filing

Kyocera Most Reliable Color Copier MFP Brand 2018 to 2021 | BLI

Posted by Lee Kirkby on Wed, Sep 5, 2018 @ 08:09 AM

Reliability is a keystone of any successful copier/printer MFP installation. Limiting downtime, wait times for repair and user frustration with devices is something that all companies want to reduce. When colour became a standard for MFPs you want to avoid challenges and manage them appropriately.

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Topics: cost of colour, colour multifunction, colour multifunction printer, photocopier, Kyocera copier

Web Page Issues Can Happen To Anybody

Posted by Lee Kirkby on Wed, Jul 18, 2018 @ 08:07 AM

Anyone who spends any time at all listening to what happens in the technology and retail fields will know by now that Amazon experienced intermittent outages with the launch of their 2018 Prime Day on Monday afternoon this week.  For anyone who is not up to what is happening at the world's most aggressive online retailer each year they launch a roughly 36 hour promotion day which makes Black Friday in the US and Boxing Day in Canada look tiny.  Estimates are that over 3.4 billion dollars in sales will be produced this year on Prime Day in spite of the glitches which occurred. 

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Topics: business processes, Customer service, SMB, IT connectivity

From Paper To Digital

Posted by Lee Kirkby on Wed, Jul 4, 2018 @ 07:07 AM

It is over twenty five years ago that our company started to actively work in the field of document management.  In the early days it was called document imaging as the primary technology involved using high speed scanners to scan and capture images of paper documents for long term storage and retrieval. 

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Topics: technology tools, document filing, document storage strategy, Hosted document management, data security, Kyocera Canada, digital filing

Canadian Government Plans New Cyber Security Strategy

Posted by Lee Kirkby on Wed, Jun 20, 2018 @ 07:06 AM

Stories continue to abound about cyber attacks, hacking and new potential threats to the security of Canada's IT systems.  For many SMEs the thoughts of addressing the many potential threats, while they work hard to provide business growth, good service to customers and returns on investment, is pretty challenging.  Since for many companies the IT environment is still kind of unknowable territory especially when looking at security issues it is not hard to accept that they can become overwhelmed by all of the negative news.  

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Topics: Canadian Legislation, Canadian IT, it security, cyber security

European Privacy Legislation Has Impact For Canada

Posted by Lee Kirkby on Wed, Jun 6, 2018 @ 07:06 AM

Its been a couple of weeks since the new EU privacy legislation has come into effect.  This legislation is the strongest and most defined legislation dealing with the use of data collected through online activities and could easily become a model for what happens in other jurisdictions including  Canada and the US.

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Topics: data security, Canadian Legislation, Canadian IT

Proposed Federal Election Act Changes Address Election Hacking

Posted by Lee Kirkby on Wed, May 23, 2018 @ 07:05 AM

The Canadian Federal Government has introduced revisions to the Canada Elections Act designed to address concerns about how electronic interference affects future voting.  Given all the controversy about US, European and other jurisdictions being affected by both individual and country sponsored hacking during elections this is a timely and important topic for Canada given the numbers of elections coming over the next couple of years,

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Topics: Canadian Legislation, Canadian IT, cyber security

Time To Repair Or Replace Office Systems

Posted by Lee Kirkby on Wed, May 9, 2018 @ 08:05 AM

There are many tools which are used in an office which become part of the underlying work flow without anyone really being aware.  In many cases these are software tools which have become inherently integrated into the daily work of many employees.  

If you think of the basic categories of software tools there are some which can be kind of generic, like your office suite for example, and some which become very industry and company specific. 

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Topics: business processes, office technology, digital filing, automation

Control The Data You Collect Or Face The Peril Of Problems

Posted by Lee Kirkby on Wed, Apr 18, 2018 @ 07:04 AM

Facebook has lost $100B in value — and its money problems...

Facebook's value drops $40B as stock tumbles over data scandal

Facebook value drops by $37bn amid privacy backlash - BBC News

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Topics: data security, paper filing, Canadian IT, it security

Good Customer Service Important Through Out Organizations

Posted by Lee Kirkby on Wed, Apr 4, 2018 @ 08:04 AM

Sometimes organizations loose sight of how every interaction in their work has customer service implications.  Sometimes it is possible to loose clients, suppliers or others through oversights due to a loss of focus.  

Every part of an organization has customer service implications and the people responsible must be encouraged to ensure that they do their best to support a positive corporate image.  Recently, I have seen a couple of instances where the lack of simple tools makes good customer service tough.

A little real life experience:

Last fall my wife and I had the opportunity to take a two week packaged tour to Italy conducted by Trafalgar Tours.  Trafalgar is one of the biggest tour companies in the world with some 20 or so brands under their banner.  They work hard to promote their tours with lots of advertising, good information and varied choices through out the world.

Our tour was conducted by a talented, very capable Tour Director who worked exceedingly hard to deliver the trip in a top notch manner.  At the end of the tour while headed to our last night everyone was asked to fill in a paper tour evaluation while on the bus. 

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Topics: Customer service, Canadian IT