Office Document Strategies Blog
Most businesses today have a composite document collection they have to deal with.
When we think about office documents and our strategy in dealing with them the common picture in our mind is a piece of paper. For many workers this picture in their mind is starting to change. It could be the 140 characters of a tweet, the images of a facebook page, or an email message coming through LinkedIn. It may also be a new blog post that has been posted to your website.
Many organizations have deployed MS SharePoint as a collaboration tool within their business. One of the key pieces required to keep the data up to date is providing scanning input to the file store.
Document management systems (DM) are all about building more efficiency in the filing processes and filing access in an office. Making the effort to install and learn the intricacies of document management is not a decision to be taken lightly. On the other hand my experience in our work in the Burlington area tells me that doing so is inevitably a good one and can lead organizations to see a quantum leap in efficiency in their operations affected by document production, filing and retrieval.
One of the services we provide is an outsourced scanning bureau for clients looking to convert their paper files to electronic records. I have observed the process we apply to this busy part of our operation and one thing that becomes abundantly clear is that productivity in any scanning operation is seriously affected by the way paper files are created.
Document solutions, document solutions, document solutions. It seems like every webinar notice, every new product announcement and every article I see in the past few months is talking about document solutions.
As electronic filing has become more mainstream in businesses we see many companies trying to organize their document filing using the windows folder structure.
One of the issues that doing a large amount of scanning can create is getting the index information connected to the scanned document for storage. The challenge created is to decide whether to simply use manual index entry using human operators or to build a more automated workflow which can capture the images and extract data from the scanned files and use it to index them for storage and retrieval.