Office Document Strategies Blog

TASKalfa 4550ci Multifunction Colour Printer, A First Look

Posted by Lee Kirkby on Wed, Jun 22, 2011 @ 07:06 AM

Kyocera had just introduced a significant upgrade to their multifunction printer lineup.  Eleven new models have just hit the street and they offer a major upgrade to the past line from Kyocera.

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Topics: Multifunction Printer, software tools, MFP, colour multifunction, colour multifunction printer, Kyocera copier

My Service Rate For My Colour MFP is Too High!

Posted by Lee Kirkby on Wed, May 25, 2011 @ 08:05 AM

Recently I had this discussion with one of our clients who was complaining that their colour MFP service rate was too high.  Of course rates are not set arbitrarily, they are based upon the real operating costs of the device being used. 

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Topics: Software, Document, Colour printer, cost of colour, toner, Copier, colour multifunction, colour multifunction printer

New Kyocera Copiers, It Is All About The Apps

Posted by Lee Kirkby on Mon, Apr 25, 2011 @ 12:04 PM

I just returned from the Kyocera Americas conference in Las Vegas and something really stood out for me when I was looking at all of the new Kyocera copiers (MFP) units on display.   While the new line up of products is impressive in the end it is the long list of Apps which will be able to be used with them that is really most impressive. 

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Topics: Software, Multifunction Printer, document filing, document management, MFP, colour multifunction, colour multifunction printer, Kyocera copier

6 Tools For More Environmentally Friendly Documents Printing

Posted by Lee Kirkby on Wed, Apr 20, 2011 @ 09:04 AM

Most businesses are interested in reducing their documents printing and doing so in an environmentally friendly way.  There are tools available with multifunction printers and some network printers that can help in this effort.  Here are 6 tips for more Eco focused printing.

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Topics: Multifunction Printer, software tools, Document, Printer, Colour printer, Copier, colour multifunction, colour multifunction printer, Environment

Choosing Your Colour MFP - 7 Key Questions

Posted by Lee Kirkby on Wed, Apr 6, 2011 @ 16:04 PM

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Topics: MFP, colour multifunction, colour multifunction printer

Defining Business Colour for MFP Printers

Posted by Lee Kirkby on Thu, Feb 24, 2011 @ 12:02 PM

With the growth of the number of combination colour mfp printers on the market and being deployed in businesses I think a lot of people are confused about what colour device fits what market. 

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Topics: Colour printer, cost of colour, colour multifunction

Colour Multifunction Printers Popular - 4 Reasons Why

Posted by Lee Kirkby on Tue, Jan 4, 2011 @ 15:01 PM

  Colour multifunction printers are a category of print device which continue to be popular with small business clients as well as some corporate users.  Combining the monochrome capability of a traditional printer copier with the output of colour documents has built this class of device into a favourite, especially in offices with only one multifunction device.

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Topics: cost of colour, colour multifunction, colour multifunction printer, cost of printing

Hamilton and Burlington Copier Document Security

Posted by Lee Kirkby on Mon, May 31, 2010 @ 14:05 PM

Much has been made about the CBS News report on digital copier hard drive security.  I have had discussions with several of our clients who were asking if they should be concerned.  We have advised them this is a manageable process.  In some ways it is similar to  shredding paper documents when they come to the end of their useful life.
The concerns raised have been known for several years and are similar to concerns with computer hard drives at the end of life of a computer.  None of the brands we carry were part of the subject of the report.

Multifunction printer manufacturers have responded to the need to provide security in several ways:
  •  some have made removable hard drives available as options
  •  all major manufacturers offer some form of security option which will provide levels of encryption and file removal
  •  there are reformating options which are available through the service settings on machines which will overright the hard drive and return the device back to factory settings.
As a vendor of these devices we provide various levels of response to meet the varying needs of our clients:
  1. at minimum we reformat drives at the end of a lease and return the multifunction copier back to factory specs.
  2. for some brands we can remove the hard drive from the device, connect it to a computer and use drive overwrite software to wipe the data more securely.
  3. for clients who have concerns about security during the active use of the device we will configure equipment with the encryption options available from our suppliers, Kyocera, Samsung and Ricoh.
  4. if clients are exceptionally concerned about the potential of data on hard drives then we will offer to the client the ability to "buy" the hard drives from the device and we will put new drives into the device before returning.  The costs of this option will vary depending upon how the manufacturer has dealt with their hard drive design.  In some instances the drives have proprietary boot formats and are only available from the vendor leading to a more costly replacement.
While we have not experienced the level of data exposure that was shown in the news coverage the issue of client data security is important for every business. Responding to ensure procedures are in place to protect this information is important to everyone concerned.  When laptops, cell phones or desktop computers are recycled at end of life it is important that users are aware that all of these devices have non volatile memory locations which need to be cleared and data removed.  Print devices of all types which use hard drives to carry out their work are simply subject to the same precautions.

Working with your vendor to establish the right mix of security, cost and information protection is an important part of any acquisition in this digital world.  

Lee K
  Did you buy the data security kit with your new MFP?  Is this a concern for you? 
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Topics: Multifunction Printer, Document, Copier, colour multifunction, privacy, colour multifunction printer

Is Your Colour Printer Eating Your Pocketbook?

Posted by Lee Kirkby on Wed, Apr 21, 2010 @ 11:04 AM

One of the questions I frequently get from clients when we talk about their colour printing needs is, "How much is this going to cost to run?"  They have heard the horror stories about over spending when they introduce in house colour print capabilities, or they have experienced them in the past.

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Topics: Printer, Colour printer, cost of colour, toner, colour multifunction