It is common for many offices to use a multifunction printer (mfp) product for scanning. When you are considering the purchase of your next unit, here are 7 factors to consider before you decide.
Office Document Strategies Blog
As I write this last post before taking a few days for the Christmas season I am thinking back over a year of writing for the Office Document Strategies blog.
There are several ways to go about setting up scanning in your office. Here are 5 reasons why you will want to consider a centralized system.
With the growth in tools available to offices for scanning, document scanning workflow is an important part of building a document management strategy. Whether you are using a formal document management system or are simply storing documents in folders on a shared hard drive the process of getting paper documents to the storage area is a key part of your scanning workflow.
I was dealing with a client the other day and they were trying to decide if they need to add a fax option to their MFP. I asked them when the last time was that they got a fax or sent one? The client said they could not remember when a fax was used. When we discussed it further it was determined that the things they used to do with faxes they now do using scanning capability.
A little while ago I was talking to one of our clients in Hamilton ON and he described looking for a multifunction copier (MFP) as like looking for a furnace, "Something you have to do not something you want to do". His premise was this was a necessary evil not a necessity.
Document scanning has become a given technology in most offices. Once users start being able to convert files from paper to electronic form for use in e-mail, storage as records and for ease of portability the growth of electronic documents in the office mushrooms.
In a recent e-mail survey I conducted, sent to over 700 SMB companies in the Hamilton, Burlington, Oakville corridor of Ontario Canada we found that document filing and retrieval was a serious problem.
I want to go paperless. Of course my desk still has lots of paper on it. It would be so nice to only deal with electronic documents and forgo paper. Is this practical?