Office Document Strategies Blog
There are three primary ways that you can choose scanners for your document imaging system. You can use scanning capability from a multifunction (MFP) based print device. You can install a dedicated scanner with network scanning capability or you can use desktop connected scanning from your PC.
When people buy or lease a new MFP printer in our area, Burlington ON, the choice of the hardware is increasingly being affected by the related software which interfaces with the device. Most MFP's are able to meet the needs of users if they are sized correctly, have the options and accessories installed and the vendor matches them to client needs.
For over 15 years I have sometimes felt like I was an evangelist as I quoted, configured and promoted document imaging in our area of Ontario, Canada. In the past couple of weeks I have been gratified to meet and talk to people who have really understood the benefits and are adoptees of the tool.
Paper filing systems are a key tool in every office. Whether yours is a drawer in your desk, many banks of file cabinets or an electronic document system there is a tangible cost to setting up, equipping and using filing systems.
When looking at the users of document management (document imaging) technology one of the largest groups of adoptees are professionals. Business professionals like lawyers or accountants and personal professionals like doctors or dentists are learning that storing their records in paper format has become a tedious, risky and expensive process.
I just came back from holiday. Getting away from the normal daily activities gives you a chance to look at things in a different light once you return to the regular routine. My first project back has been to finish up a document management system expansion redesign for a client project.
The Green revolution is getting well entrenched in many offices. How many times have you seen the e-mail footer that says, "Save some trees. Please don't print this e-mail unless absolutely necessary."
How many filing cabinet drawers do you have in your office? Go ahead and count them.
Document management is a long established tool of business. For many people though it remains a world of smoke and mirrors. One of the reasons for this is the proliferation of acronyms which the industry has spawned. It seems that keeping language precise and understandable was intentionally avoided and creating terms which are often little understood became the norm. In an attempt to clarify a little we offer our collection of 10 definitions or explanations of common document management terms. To help we have referenced wikipedia to obtain some of the short definitions.