Virtually every multifunction printer (MFP) that is sold today has the ability to scan documents. For many purchasers this scanning capability is one of the attractions about doing an upgrade to a new device. They see it as at least the first step to doing some sort of document management and reducing their dependence upon paper files.
The first step in document management.
They are right, it can be a good step but I suggest it is not the first one. Capturing paper documents through scanning is certainly part of the process which can lead to returns. Storing computer generated documents internally is also a great part of the process. Both of these are components to a well designed document management system. They however are NOT the first step.
The real first step:
Read More
Topics:
document filing,
document management,
MFP
In the past two decades the field of document imaging has evolved through many forms. When I first started out in this area it was simply known as Imaging. This typically meant the use of a production
level scanner to capture paper files and then store them into a structured electronic filing system for archive and potentially for later reuse through a search tool.
Read More
Topics:
document filing,
document storage strategy,
document management,
business processes
One of the frustrations we experience is when we see clients doing things that could have been avoided with a little consultation in advance and with some pre planning. Since our role is helping clients to avoid issues with their critical business documents, when we see them facing problems we know could have been solved with some simple and early action, it is frustrating.
Read More
Topics:
network server,
document filing,
document storage strategy,
document management,
server software,
network backup,
business processes,
data security
One of the things that often happens when office equipment leases come to an end, or when older equipment is being replaced, is a simplistic replacement process gets used. This can be a mistake if the time is not taken to step back and do a process review to ensure that the replacement optimizes the potential for business gains.
Read More
Topics:
technology tools,
Scanning,
document filing,
document storage strategy,
software tools,
document management,
docucapture,
Document,
business processes
One of the great tools the internet provides is the ability to monitor and review others' ideas about topics which have interest to you. A LinkedIn group we regularly follow includes opinions from vendors who work in the Enterprise Content Management (ECM) field. For those who are not always looking at this topic area you might hear it called:
Read More
Topics:
document filing,
document storage strategy,
document management,
Document,
business processes,
paper filing
Last year AIIM the industry association made up of information specialists, sponsored an interesting paper which looked at the paper focused business processes. One of the key themes of the document is that while paper storage for internal documents has gradually grown to become electronic filing in many instances the processes needed to deal with a myriad of incoming paper still gets little focus.
Read More
Topics:
document management,
business processes,
Less paper office
Every business experiences document workflows. They are the way information moves between employees internally and suppliers and clients externally. They have a direct impact on business revenues and results.
Read More
Topics:
workflow processes,
document management,
Managed Print Services
