Office Document Strategies Blog

IT Exchange Performance Improved With Email Archive Solution

Posted by Lee Kirkby on Tue, Mar 5, 2013 @ 09:03 AM

MS Exchange is an extremely important part of many companies' I.T. environment.  For most end users they see it as the popular Outlook interface but in the background Exchange is managing the file storage, transfer and backup of the growing data base of email material.

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Topics: e-mail, network server, network backup, IT network

AccuSender From Kyocera Solves Large File Transfer Dilemma

Posted by Lee Kirkby on Mon, Feb 4, 2013 @ 12:02 PM

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Topics: e-mail, Multifunction Printer, Scanning, MFP, Document, Kyocera copier, Kyocera Canada

Canadian Chamber of Commerce Questions Anti-Spam Legislation

Posted by Lee Kirkby on Thu, Jan 31, 2013 @ 07:01 AM

In a recent release the Canadian Chamber of Commerce has raised questions about provisions in the regulations which have recently been released as part of the

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Topics: e-mail, Software

Social Media Must Be A Part of Your Office Document Strategy

Posted by Lee Kirkby on Tue, Jan 15, 2013 @ 08:01 AM

When we think about office documents and our strategy in dealing with them the common picture in our mind is a piece of paper.  For many workers this picture in their mind is starting to change.  It could be the 140 characters of a tweet, the images of a facebook page, or an email message coming through LinkedIn.  It may also be a new blog post that has been posted to your website.

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Topics: e-mail, document filing, document storage strategy, software tools, office document strategy, Customer service

Email Has Its 41st Birthday and Still Growing In Importance

Posted by Lee Kirkby on Thu, Dec 27, 2012 @ 11:12 AM

A recent article in CIO Insights outlines some of the stats on what for many is seen as a new activity but which in fact is much older.  Email: Middle aged and still going strong outlines where email ranks today and compares its use to other e communications tools like Instant Messaging and Social Technologies.

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Topics: technology tools, e-mail, mailing equipment, software tools, IT support, Paperless office, Fax

8 Needed Characteristics For Email Spam Control In IT Network

Posted by Lee Kirkby on Wed, Oct 10, 2012 @ 10:10 AM

Everyone complains about the amount of spam that is around the internet.  Somewhere I read that as much as 80+% of the email sent everyday can be spam.  If your email address is a long standing one and you have used it many times to sign up for services and as your login for various web based online opportunities you can be sure that you will receive spam in some form or another.

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Topics: e-mail, network server, IT network, IT support, network security

Microsoft as a New Gmail Competitor

Posted by Lee Kirkby on Thu, Aug 23, 2012 @ 07:08 AM

I have never had a Hotmail e-mail address although I do actually work with four different e-mails.  I have had a Gmail address almost since it was first made available on a personalized invitation basis.

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Topics: technology tools, e-mail, Software

Fax is Dead...Scanning Has Taken Over

Posted by Lee Kirkby on Mon, Oct 17, 2011 @ 09:10 AM

I was dealing with a client the other day and they were trying to decide if they need to add a fax option to their MFP.  I asked them when the last time was that they got a fax or sent one?  The client said they could not remember when a fax was used.  When we discussed it further it was determined that the things they used to do with faxes they now do using scanning capability.

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Topics: e-mail, Scanning, Document, Fax

Your Spam Scanning Filters Could Be Costing You Business

Posted by Lee Kirkby on Sat, Sep 17, 2011 @ 11:09 AM

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Topics: e-mail, Customer service, IT network, IT support

Multifunction Copier - Like A Furnace? - A Hamilton Comment

Posted by Lee Kirkby on Thu, Jun 30, 2011 @ 07:06 AM

A little while ago I was talking to one of our clients in Hamilton ON and he described looking for a multifunction copier (MFP) as like looking for a furnace, "Something you have to do not something you want to do".  His premise was this was a necessary evil not a necessity.

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Topics: e-mail, Multifunction Printer, Scanning, document management, MFP, Printer, office document strategy, Kyocera copier