Office Document Strategies Blog

6 Reasons Your Cost of Office Document Filing is Too High

Posted by Lee Kirkby on Tue, Nov 22, 2011 @ 04:11 AM

There are at least six components that make up the cost of office document filing.  No matter how much you do and where you do it these elements are affected by your workflow and needs for office records.

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Topics: document filing, document management, office document strategy

5 Reasons to Use Centralized Scanning

Posted by Lee Kirkby on Sun, Nov 20, 2011 @ 07:11 AM

There are several ways to go about setting up scanning in your office.  Here are 5 reasons why you will want to consider a centralized system.

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Topics: Scanning, document filing, document management, Document, Kodak, Fujitsu

Mymail Postage Meter - Powerful Machine for SOHO Offices

Posted by Lee Kirkby on Thu, Nov 17, 2011 @ 05:11 AM

The Mymail postage meter is the smallest model in the Francotyp-Postalia lineup of equipment.  So why would you want the smallest model?

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Topics: Postage meter, meter rentals, postage machine

You Pay For Two Copiers When Upgrade Not Paid by Copier Vendor

Posted by Lee Kirkby on Tue, Nov 15, 2011 @ 06:11 AM

Its sad to say but we have seen it happen.  A potential client for a copier upgrade decides to go with a vendor prior to the end of their lease and the buyout or upgrade costs for the old unit are not paid by the vendor of the new copier.  A few weeks later the leasing company contacts the purchaser looking for payment on their lease and the company is shocked to find out that they are still on the hook for their old copier's lease.  The new vendor has not cleared the payment nor have they arranged for return of the device adding additional cost onto the deal.

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Topics: Copier, leasing

Colour Dominates Hamilton MFP Choices 6 Reasons Why.

Posted by Lee Kirkby on Fri, Nov 11, 2011 @ 03:11 AM

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Topics: MFP, Colour printer, cost of colour, colour multifunction, colour multifunction printer

5 Key Features of a Postage Meter Rental

Posted by Lee Kirkby on Wed, Nov 9, 2011 @ 02:11 AM

When your business makes a postage meter rental decision there are five key features which should be considered.  Of course one of these will be who to rent from, but there are other important things to consider.

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Topics: Postage meter, mailing equipment, meter rentals, postage machine

Personal Shredding in Burlington ON

Posted by Lee Kirkby on Sun, Nov 6, 2011 @ 03:11 AM

Shredding in Burlington ON seems to be a much more frequent issue for consumers.  I find that the number of individuals, as opposed to businesses, that are inquiring about shredding services has increased substantially over past months.

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Topics: Paper shredding, shredders

Hard Drives for Lenovo & Car Parts For Honda Get Washed Out

Posted by Lee Kirkby on Thu, Nov 3, 2011 @ 02:11 AM

News stories have told us about the problems that are occuring with car parts due to the devastating floods in Thailand and other areas of South East Asia.  What is not as well known is that computer hard drives are also being affected by these events.

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Topics: Computer, Environment

3 Types of Scanners for Document Scanning Workflow

Posted by Lee Kirkby on Tue, Nov 1, 2011 @ 09:11 AM

With the growth in tools available to offices for scanning, document scanning workflow is an important part of building a document management strategy.  Whether you are using a formal document management system or are simply storing documents in folders on a shared hard drive the process of getting paper documents to the storage area is a key part of your scanning workflow.

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Topics: Scanning, document filing, document storage strategy, document management

Buying a Wide Format MFP in Burlington ON, a Tale of Four Vendors

Posted by Lee Kirkby on Fri, Oct 28, 2011 @ 14:10 PM

Over the past three weeks I have been working with a client that is looking to buy a new wide format (engineering) MFP.  In that time they have demo'd four makes and models of equipment and looked at the plot management software that supports the hardware devices.  The client's need is well defined and they understand what they are looking for.

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Topics: Software, MFP, Customer service, Wide format MFP