Office Document Strategies Blog

Scanning Productivity Impacted by Paper Prep - Darn Post Its

Posted by Lee Kirkby on Tue, Oct 2, 2012 @ 08:10 AM

One of the services we provide is an outsourced scanning bureau for clients looking to convert their paper files to electronic records.  I have observed the process we apply to this busy part of our operation and one thing that becomes abundantly clear is that productivity in any scanning operation is seriously affected by the way paper files are created.

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Topics: Scanning, document filing, document storage strategy, Less paper office, paper filing

Using Colour In More Ways Than Just Printing on Your Colour MFP

Posted by Lee Kirkby on Fri, Sep 28, 2012 @ 08:09 AM

Most of us think of using colour in documents that we are designing for print using a colour laser printer or colour mfp.  We often don't think of how colour can be used for other things.

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Topics: colour multifunction, document filing, colour multifunction printer

Postage Machine Support Saved By Dealer Involvement

Posted by Lee Kirkby on Wed, Sep 26, 2012 @ 06:09 AM

As a dealer representing one of the three Canadian postage machine manufacturers one of the questions we answer for clients is why they should work through a dealer rather than do a deal direct with a manufacturer.

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Topics: Postage meter, postage machine, Customer service, mailing equipment

Intec Specialty Digital Colour Printing Comes to Canada

Posted by Lee Kirkby on Mon, Sep 24, 2012 @ 08:09 AM

I was recently a guest at the Canadian launch for the Intec line of specialty production digital colour printers.  The Intec line is targeted to meet very specific needs for colour digital printing that would be outside of the norm for colour MFP or colour laser printers.

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Topics: Colour printer, cost of colour, Colour printer

You Don't Want to Pay for Scans on Your MFP

Posted by Lee Kirkby on Fri, Sep 21, 2012 @ 07:09 AM

So do you not want us to maintain the document feeder/scanner!

One of the strangest trends that seems to have traction in support pricing for MFP printers is pressure to provide scans on the device for Free.

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Topics: MFP, Multifunction Printer, Scanning, Multifunction Printer support

Make Your MFP Part of Your Accounting With Account Code Software

Posted by Lee Kirkby on Wed, Sep 19, 2012 @ 15:09 PM

Your MFP and indirectly your network printers can become a part of your accounting system by using tools which are available for running account codes to track your print, scan and fax systems. Why would you do this?  There are a number of reasons why this capability is gaining traction in many businesses and organizations.

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Topics: Printer, MFP, Multifunction Printer, Printer, cost of colour, software tools, cost of printing, technology tools

Tablets Fastest Ramping IT Network Mobile Device | Morgan Stanley [Data]

Posted by Lee Kirkby on Mon, Sep 17, 2012 @ 08:09 AM

In  a detailed market assessment report published over a year ago Morgan Stanley outlined how disruptive tablet adoption is proving to be.  The impact on IT network systems will be significant as tablet adoption continues to move many computing activities to mobile platforms.

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Topics: Computer, tablet, BYOD

IT Network Support Complicated by BYOD

Posted by Lee Kirkby on Fri, Sep 14, 2012 @ 07:09 AM

Any business IT network administrator is forced to deal with the impact of BYOD, that's Bring Your Own Device if you have not been fully keeping up with the IT acronym stream.

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Topics: IT network, IT support, BYOD

Postage Meters and Other Mail Tools Control Costs

Posted by Lee Kirkby on Wed, Sep 12, 2012 @ 08:09 AM

The lowly postage meter has long been a staple of most professional offices.  As e-mail and fax have taken over many of our correspondence needs the postage meter is now often up for discussion as a way to save costs.

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Topics: Postage meter, meter rentals, postage machine, mailing equipment

Multiple Screens Dominate Users' Communication Activities [Hubspot & Google Data]

Posted by Lee Kirkby on Sun, Sep 9, 2012 @ 07:09 AM

A recent Hubspot blog post outlines extensively the impact that multiple screen choices play in users's communications and interactions.  Gone are the days when a single computer screen was the source of most of a person's key information.

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Topics: Computer, technology tools, Computer, Customer service