Office Document Strategies Blog

Lee Kirkby

Recent Posts

World Paperless (Filing) Day

Posted by Lee Kirkby on Thu, Oct 21, 2010 @ 12:10 PM

Gotta admit that I'm pretty new to this but if you are into twitter then go to #wpfd and see the results of a tweet jam for the last hour all about ways people can reduce the use of paper.

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Is Your Paper Filing System Costing More Than Necessary?

Posted by Lee Kirkby on Wed, Oct 20, 2010 @ 10:10 AM

  Paper filing systems are a key tool in every office.   Whether yours is a drawer in your desk, many banks of file cabinets or an electronic document system there is a tangible cost to setting up, equipping and using filing systems.  

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Topics: document filing, document storage strategy, document management, office document strategy

Hamilton SMB IT Network Backup - 5 Key Tips

Posted by Lee Kirkby on Wed, Oct 13, 2010 @ 09:10 AM

 When looking at their IT network backup most companies focus on the critical data that they need to recover in the event of a failure.  This data includes databases, e-mail records and perhaps office  documents such as correspondence.  Traditional backup software focuses on this type of protection.  This is fine as far as it goes. in our practice in Hamilton we find clients are looking for more.

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Topics: Computer, document storage strategy, software tools, network backup, IT network

Are A4 MFP Printers Taking Over Burlington?

Posted by Lee Kirkby on Wed, Oct 6, 2010 @ 17:10 PM

A4 (letter/legal) mfp printers have been around for a couple of years now offering full functionality.  The industry has debated whether they will eventually take over the market of A3 (ledger capable) mfps due to their lower price, smaller footprint and a growing focus on printing vs traditional copying.

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Topics: Multifunction Printer, MFP, Copier, colour multifunction printer

Scanning Paper Directory for File Conversion

Posted by Lee Kirkby on Wed, Oct 6, 2010 @ 09:10 AM

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Topics: technology tools, Software, Scanning

Postage Machine Early Renewal - Caution

Posted by Lee Kirkby on Tue, Oct 5, 2010 @ 10:10 AM

One of the common industry practices in the postage machine rental business is the early renewal of agreements.  Similar to our recent blog post on rolling your copier lease many businesses can find themselves over paying for their postage meter due to the way that some companies handle renewals.

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Topics: Postage meter, postage rates, postage machine

Environmental Impact of Office Document Strategies

Posted by Lee Kirkby on Wed, Sep 29, 2010 @ 14:09 PM

Most organizations have become much more "Green" in their thinking in the past few years.  Everyone is looking at ways to reduce their footprint and to build cost savings into their operations.

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Topics: BioPrint, document filing, MFP, toner, office document strategy, Environment

IT Network - Caution - Canadian Domain Registration Court Case

Posted by Lee Kirkby on Wed, Sep 29, 2010 @ 09:09 AM

A recent IT Business Canada article outlines the kind of unscrupulous activities which some companies use to confuse unsophisticated website owners.  The details of a $10 million court case are outlined in the article but the practice which has been used for years by unscrupulous marketers is of interest to us all.

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Topics: office document strategy, IT network

Document Imaging for Hamilton - Burlington Professionals

Posted by Lee Kirkby on Mon, Sep 20, 2010 @ 15:09 PM

When looking at the users of document management (document imaging) technology one of the largest groups of adoptees are professionals.  Business professionals like lawyers or accountants and personal professionals like doctors or dentists are learning that storing their records in paper format has become a tedious, risky and expensive process.

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Topics: technology tools, Scanning, document filing, document storage strategy, document management, Document, office document strategy

Has Your Business Copier (MFP) Lease Been Rolled?

Posted by Lee Kirkby on Thu, Sep 16, 2010 @ 09:09 AM

 What does rolling your business copier (MFP) lease mean?  This is the practice of encouraging a lease holder to replace their copier or MFP with a new unit prior to the end of the current lease.  It is a common practice for some companies and can lead to significant additional cost for lessees.  

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Topics: Multifunction Printer, MFP, cost of colour, Copier, colour multifunction printer, cost of printing